16 Travel Coordinator jobs in Egypt

Company Description

El RAEID Engineering Consultants is a leading, privately-owned professional services firm with a regional and international presence. Our teams specialize in world-class planning, design, engineering, and project management dedicated to supporting infrastructure in the Middle East and Africa. Our diverse history and expertise allow us to deliver premier services and solutions to our clients. El RAEID is committed to fostering growth and development in the regions we serve.

Role Description

This is a full-time on-site role located in Cairo, Egypt for a Travel Coordinator. The Travel Coordinator will be responsible for managing travel arrangements, coordinating travel plans, providing customer service, and ensuring smooth travel operations. Day-to-day tasks include booking flights, accommodations, and transport; communicating with employees regarding travel details; and maintaining travel itineraries and records.

Qualifications

• Expertise in Travel Coordination and Travel Arrangements
• Strong Customer Service and Communication skills
• Proficiency in Travel Management
• Excellent organizational skills and attention to detail
• Ability to work effectively in a fast-paced environment
• Experience in the engineering consulting industry is a plus
• Bachelor's degree in Business Administration, Hospitality, or related field

Mission

Carries out reception tasks, organization of meetings, logistics, events, formatting of specific or general documents in response to the expectations of his/her manager and/or his/her department

Main Responsibilities

• Guest Management: Direct guests to their respective offices without leaving the desk.
• Cheque Management: Keep an updated list of cheques from the treasury department. Upon receiving collectors, recover cheques, make copies with IDs and authorizations, obtain signatures on the acknowledgment of receipt, stamp with the treasury stamp "PAID," and file documents in the treasury department.

Requests For Line 3, Line 4, And AQM Projects

• Request Handling: Receive email requests for cars, mobiles, laptops; print them, obtain signatures from Amine ABDELKMAKSOUD and Pierre D'HOMMEE, and return all requests to Michael WILLIAM and Ayman ZAKI.

For AQM Projects

• Contract and Finance Requests: Handle emails from the Contracts Department for Salim HELLEL's signature and from the Finance Department for Purchase Orders for Amine ABDELKMAKSOUD's signature.

New Hires

• Form Submission: Fill in data for Colas Rail Egypt and the new hire ID on Form 111 according to IDs, and submit the completed form to the HR department involved in the New Hire project.

Meeting Coordination for Colas Rail Line 1, Colas Rail Egypt, and Training L4:

• Logistics: Book meeting rooms, order snacks/food, recover advance payments, and issue "Note de frais" after orders are paid.

Travel Coordinator Duties

• Flight Booking: Handle flight ticket bookings for all travelers, both expatriates and Egyptians, by coordinating with the travel agency. After receiving bookings, submit options to Amine/Bassem for approval.
• Hotel Booking: For visitors/residents in Egypt, check hotel availability and make bookings, sending confirmations to guests.
• Transportation Services: Inform Escapade Travel of guest arrivals and returns, requesting the representative's phone number. After confirmation, send email confirmation to guests.
• Organizing Trips: Arrange both leisure and business trips, including hotel bookings and transportation.

For AQM Project

• Booking Coordination: Upon email requests, book hotels or minibuses/trains for AQM visits for Colas Rail Egypt or AQM personnel.

Visa Requests For EUROP (Training/FATs)

• Visa Documentation: For all visa requests (Colas Rail EGYPT, Line 1, AQM), prepare documents for TLS appointments, including 2 application forms, an invitation letter, fake flight and hotel bookings. After the appointment email, submit the complete file to the traveler.
• Post-Visa Issuance: Book final flights, hotels, trains, or cars as selected and approved by Amine/Bassem.

Visa Requests For The UK/USA

• Agency Coordination: Collaborate with the travel agency to manage all documents until the visa is received.

Invoice Management

• Local Invoices: Review invoices from hotels, tickets, and transport services (Sofitel/Steigenberger, Kanoo/Travco, Escapade) before forwarding them to the accounting department.

we are Hiring MICE Travel Coordinator

Job Description:

We are looking for a dynamic and organized Groups and MICE Travel Coordinator to manage travel arrangements for group trips world wide based in Cairo, Egypt.

Key Responsibilities:

1- Planning and Coordination: Develop custom group travel itineraries, Coordinate with clients to identify travel needs, preferences, and budgets.

2- Booking and Logistics: Handle group bookings, Negotiate group discounts

3- Client Support

4- Documentation and Reporting: Ensure all participants have valid travel documents.Prepare post-trip reports and collect feedback to improve services

Skills and Qualifications:

• Experience:

* 2+ years of experience in travel coordination, event planning, or group logistics (preferred).

* Knowledge of travel industry trends, group booking processes, and destination management.

If you meet the qualifications, please send your CV with the job title in the subject line to:

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Nirvana Travel and Tourism is hiring
Administrative Coordinator – Travel Support

Duties:

• Develop & maintain a healthy customer's database
• Assess the need of the customer
• Achieve all qualitative & quantities targets
• Follow up on leads generated through research and promotional events
• Create frequent reviews and reports with sales and financial data
• Negotiate/close deals and handle complaints or objections
• Collaborate with team to achieve better results
• Investigate and troubleshoot customer service issues
• Covering all new reservations in cars that are already on the road is the ultimate method of utilizing a car to ensure a higher profit margin from each car.
• Monitor runs throughout the day when drivers are on the road
• Scheduling maximum hours in every limousine for present and future reservations will be required to achieve the maximum amount of revenue for the company,
• Manage the team of coordinators and limousine fleet staff.
• Develop standard operating procedures
• Maintain the best quality standards
• Sign contracts with corporates for cooperation long term in coordination with company sales team.
• Handling appointments with corporates for selling our services and tourism packages
• Conduct market research to identify selling possibilities and evaluate customer needs
• Target new and existing accounts within the pharma, Oil & Gas, Construction, Government, and Educational sectors for new business.
• Actively seek out new sales opportunities through cold calling, networking, and social mediaو direct mail, email and networking events
• Set up meetings with potential clients and listen to their wishes and concerns.
• To be the vocal point between Transportation department and other departments.
• To take care of all department Admin works ( Correspondences, documentation, . etc ).
• To represent the Head of Department in case of his absence.

Requirements:

• Bachelor's degree in a relevant field
• Demonstrated experience in the tourism industry and/or administrative roles within a travel and tourism company
• Strong command of the English language, both written and spoken
• Excellent communication and interpersonal skills
• Professional appearance

Job description

Job Title: Administrative Support

Job Description:

In Technical Vendor Management Europe department, we are looking for a highly motivated profile to be contracted as a yellow badge for our team for a period between 6-12 months. This role will function as a member of our team full dedicated during the period, with access to systems and resources, including a computer provided. The primary focus will be on maintaining and updating trackers, supporting the creation of reports and newsletters, organizing meetings and agendas, and other related administrative tasks (see below Scope details).

• Expected deliverables:

Tracker Management:

• Maintain and update various projects and team trackers.
• Ensure accuracy and timely updates to reflect current data and statuses.

Report Creation:

• Assist in the creation of detailed performance reports using Excel, PowerPoint, and other relevant tools.
• Compile and format data from various sources for presentation to stakeholders.

Newsletter Support:

• Contribute to the drafting and distribution of newsletters, ensuring clear and professional communication.
• Coordinate with team members to gather necessary content and updates.

Meeting and Agenda Organization:

• Schedule and organize meetings with externals, including preparing agendas, sending invitations, and coordinating logistics.
• Update and manage the team's calendar to ensure efficient use of time and resources.

Wiki maintenance:

• Maintain updated team Wiki with the required information to be shared with other teams

General Administrative Support:

• Provide additional administrative support as needed, such as document preparation, file management, and communication with vendors.
• Liaise with internal and external stakeholders to facilitate smooth operations.

Required qualifications/certifications:

Presentation & Communication Skills:

• High level of English proficiency, both written and verbal.
• Excellent presentation skills, written and verbal.
• Experience in creating executive-level presentations.

Technical Skills:

• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, macros, data modeling).
• Strong PowerPoint skills for creating presentations.
• Experience with data visualization tools (QuickSight, Tableau, or similar).
• Ability to manage and maintain multiple tracking systems and databases.

Data Management & Analysis:

• Proven experience in data cleaning, validation, and transformation.
• Analytical skills to convert raw data into meaningful insights.
• Ability to create and maintain automated reporting systems.

Organizational Skills:

• Strong ability to organize and manage multiple tasks, prioritize effectively, and meet deadlines.

Attention to Detail:

• High level of accuracy in all work, with an ability to spot errors and inconsistencies.

Reporting Skills:

• Ability to make clear nice-look reports by summarizing and capturing key information.

Software/programs/tools:

Microsoft Excel, PowerPoint, Smartsheet and Word.

Required Years of Experience:

2

Job Types: Full-time, Contract

Contract length: 12 months

About 3S

3S is a Silver Partner of Odoo and a Gold Partner of 3CX, committed to providing solutions that boost efficiency and streamline business processes. We created , an intuitive HR mobile app designed to simplify employee management. Our mission is to empower organizations with cutting-edge technology.

Job Description

Carry out administrative tasks involving business responsibilities that require interaction with confidential information, exercising tact, diplomacy, and discretion. The duties are moderately routine and demand consistent attention to detail.

Essential Functions

• Schedule appointments based on priority
• Maintain files and confidential records
• Coordinate project schedules, meetings, and workshops
• Receive, photocopy, distribute, and file various correspondence and reports
• Manage all incoming and outgoing mail, including courier deliveries
• Take and distribute internal meeting minutes when required
• Provide data, information, and supporting materials to assist the manager with daily operations as needed
• Track department or employee data and prepare regular reports by deadlines
• Assist in organizing major business meetings with internal teams and external clients
• Oversee the timely submission of staff expense reports if assigned
• Coordinate facility requirements, such as space and equipment
• Handle routine matters and forward urgent issues during the manager's absence or travel
• Liaise with vendors, Accounts Receivable, Purchasing, and Finance to research and correctly code invoices for payment
• Manage procurement of all facilities-related supplies
• Perform additional duties as assigned

Qualifications

• Relevant university degree
• Fluent in English, both spoken and written
• Proficient with MS Office Suite (Word, PowerPoint, Access, Outlook) and internet applications
• Strong written and verbal communication skills
• Ability to work independently and as part of a team, prioritizing tasks effectively
• Capable of meeting deadlines and managing time efficiently
• Skilled at multitasking
• Able to build and maintain effective working relationships with colleagues, managers, and clients
• Employment offers are contingent upon successful completion of job-specific screening criteria

About NCR Atleos
NCR Atleos, headquartered in Atlanta, is a leader in expanding financial access. Our dedicated 20,000 employees optimize the branch, improve operational efficiency and maximize self-service availability for financial institutions and retailers across the globe.

Job Description Summary: Perform administrative duties with business responsibilities necessitating contact and exposure to confidential information

Job Description: Perform administrative duties with business responsibilities necessitating contact and exposure to confidential information

Requiring use of tact, diplomacy, and discretion. Duties and responsibilities are moderately routine in nature, and require

Essential Functions

• Schedule of appointments as determined by priority
• Maintain all files, confidential records.
• Coordinate travel schedules, arranging meetings and teleconferences
• Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports.
• Be responsible for all incoming and outgoing mail and correspondence including but not limited to courier deliveries, etc.
• May be responsible for taking and distributing internal meeting minutes.
• Provide relevant data, information, and back-up support materials to assist manager with day to day operations, as requested.
• May track a variety of department and/or employee data and complete regularly scheduled reports by required due date.
• Assist in preparation, obtain appropriate departmental signatures, track and follow up on various personnel actions to include candidate requisition forms for open positions, , employee leaves, promotions, etc
• Assist in the planning, coordination, and preparation of major business meetings, luncheons, and dinners involving both internal and external clients, departments and companies as required.
• May be responsible for the submission of staff expense reports in a timely manner.
• May be responsible for the coordination and planning of facility needs (space, equipment, etc.)
• When manager is on travel or out of office may respond to routine items and forward urgent issues to appropriate individuals.
• Interact with vendors, Accounts Receivable, Purchasing and Finance to research and properly code invoices for payment.
• Take responsibility for the selection and procurement of all Facilities related supplies.
• Performs other duties as required.

Qualifications
Additional Job Description:

• Suitable University Degree
• Fluent in English (Spoken & written)
• Computer skills (MS Office Suite, MS Word, MS PowerPoint, MS Access, MS Outlook, and Internet).
• Good communication skills (written and verbal).
• Ability to work both within a team environment and independently to prioritize tasks
• Ability to maintain timelines
• Ability to manage time efficiently
• Ability to perform multiple tasks.

Ability to establish and maintain effective working relationships with coworkers, managers and clients

Offers of employment are conditional upon passage of screening criteria applicable to the job.

EEO Statement
NCR Atleos is an equal-opportunity employer. It is NCR Atleos policy to hire, train, promote, and pay associates based on their job-related qualifications, ability, and performance, without regard to race, color, creed, religion, national origin, citizenship status, sex, sexual orientation, gender identity/expression, pregnancy, marital status, age, mental or physical disability, genetic information, medical condition, military or veteran status, or any other factor protected by law.

Statement to Third Party Agencies
To ALL recruitment agencies: NCR Atleos only accepts resumes from agencies on the NCR Atleos preferred supplier list. Please do not forward resumes to our applicant tracking system, NCR Atleos employees, or any NCR Atleos facility. NCR Atleos is not responsible for any fees or charges associated with unsolicited resumes.

Company Description

Wastco Tours "World Aviation Services" is a full-service tour operator and travel agency registered at the Ministry of Tourism. Established in 2006, Wastco has a network of offices across Egypt, including Cairo, Alexandria, Luxor, Sohag, and Mansoura. Wastco specializes in vacation packages and has strong working relationships with airlines, hotels, and Nile cruises. As an outbound tour operator, Wastco makes it easy to plan trips and discover new destinations.

Job Description:

We are seeking an experienced and dedicated
Travel Consultant specializing in flight bookings
to join our dynamic team in the travel and tourism industry. The ideal candidate will handle all aspects of travel arrangements with a strong focus on
air ticket reservations and issuance
through global distribution systems (GDS).

Key Responsibilities:

• Specialize in
  airline ticket bookings and issuance
  using GDS platforms such as
  Amadeus and Sabre
  .
• Manage all travel-related requests including flight bookings, hotel reservations, and travel insurance.
• Prepare and process visa documentation for both walk-in clients and corporate accounts.
• Ensure high standards of customer service and maintain client satisfaction.
• Handle customer inquiries and resolve complaints promptly and effectively.
• Stay updated with airline policies, fare rules, and travel regulations.

Job Requirements:

• Experience:
  Minimum of 3 years in the travel and tourism industry, with a strong background in flight booking and ticketing.
• Systems Knowledge:
  Proficient in
  Amadeus, Sabre
  , and other GDS platforms.
• Software Skills:
  Good command of
  Microsoft Office
  applications.
• Languages:
  English – Very Good (both written and spoken).
• Personal Attributes:
• Supportive and hardworking.
• Strong leadership and communication skills.
• Creative, solution-oriented, and customer-focused.

Responsibilities:

• Process and verify invoices, ensuring accuracy and compliance with company policies.

• Reconcile accounts payable transactions and resolve discrepancies in a timely manner.

• Prepare and process electronic transfers and payments, including checks and bank transfers.

• Maintain accurate and organized financial records for all accounts payable activities.

• Assist with month-end closing procedures and provide supporting documentation as needed.

• Support internal and external audits by providing necessary documentation and explanations.

• Monitor accounts to ensure payments are up to date and follow up on outstanding balances.

• Support the preparation of financial reports related to accounts payable.

• Ensure compliance with tax regulations and internal controls.

• Collaborate with the finance team to improve processes and enhance efficiency.

• Prepare and issue invoices to customers, ensuring compliance with company policies and contractual terms.

• Track outstanding payments and proactively follow up with clients to ensure prompt collection.

• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.

• Investigate and resolve discrepancies or disputes related to customer accounts and payments.

• Collaborate with the sales to verify contract terms and billing details.

• Assist in month-end and year-end closing processes related to accounts receivable.

• Maintain accurate and organized financial records in accordance with company and regulatory standards.

• Support internal and external audits by providing necessary documentation and explanations

• Preparing and analyzing accounts receivable aging reports to monitor overdue accounts and assess credit risk.

• Contribute to process improvements and efficiency initiatives within the finance department.

Job Requirements:

• Bachelor's degree in accounting.

• 1 to 3 years of experience in the same position.

• Strong understanding of accounting principles and accounts payable processes.

• Effective communication and interpersonal skills.

• Very good with Odoo ERP is preferred.

• Excellent attention to detail and a high level of accuracy in data entry and financial record-keeping.

• Good communication skills in English.

• Strong analytical and problem-solving abilities.

• Solid understanding of accounts receivable principles, collections, and reconciliation processes.

• Strong communication and negotiation skills for interacting with customers and internal teams.

• Excellent attention to detail, organizational skills, and time management abilities.