11 Administrative jobs in Egypt
Administrative Assistant
United NationsDevelopment Programme (EG)
Posted today
Job Viewed
Job Description
**Terms of Reference**
**Project Title**: Supporting the Ministry of Local Development in Decentralization and Integrated Local
Development with special emphasis on Upper Egypt
**Job Title**: Administrative Assistant
**Implementing Partner**: Ministry of Local Development
**Duration**: 1 year**
**Project Background**
The EU-funded project aims at supporting the Ministry of Local Development (MoLD) in creating a
modernized and decentralized local administration system at the central and local levels in selected
governorates, that adheres to good governance, whose function is to support and promote integrated
local development through upholding excellence in local public services delivery and promoting local
economic and social development. The suggested outputs are responsive to the priority areas of
interventions identified by MoLD.
Developing and rebuilding local institutional capacity is core not only for implementing decentralization,
but also to achieve the ultimate objective of local development as represented in local economic
development and provision of improved services and infrastructure. Creating productive employment
opportunities in each locality that caters to all requires effective and practical yet a strategic framework
for economic development, including targeted public investment in infrastructure, development of
human capabilities, active promotion of innovation and entrepreneurship, and alignment with national
policies for trade, investment and the like. Moreover, enhancing public service delivery systems increase
citizen satisfaction with government performance, particularly when adhering to good governance.
In accordance, the Project aims at supporting the Ministry along the following:
- Setting local development policies (decentralization, LED, rural development, etc.) and legislative
framework.
- Developing the local administration: institutional structure, main functions (local service delivery,
etc.), operating systems (information, M&E, etc.).
- Establishing mandates for the governorates for Local Economic Development and supporting
them in activating LED processes.
- Selection, qualification and capacity building of local administration leadership and staff.
**Duties and responsibilities**:
Under the guidance and full supervision of the Project Manager, the Administrative Assistant will provide
administrative support to the project in accordance with the project document and the UNDP guidelines
and procedures for nationally executed projects, including:
- Support the project manager and the team in efficient coordination and organization of project
- related activities (field visits, workshops, events and trainings), including keeping track of timely
delivery, coordinating transport, shuttle services and travel tickets;
- Support the project in preparing logistics and documents for events, seminars and conferences;
- Provide logístical support in organization of events in terms of the selection of the venue,
equipment for translation, engaging of translators, payment of DSA and air-tickets and other types
of logístical support;
- Carry out administrative tasks within the project including reporting, following up on appointed
consultants;
- Prepare necessary letters and memos that would support project in respective events, meetings
etc.;
- Assist in the preparation of presentations and coordinating activities with its relevant partners;
- Support to administrative and logístical/procurement services related to the implementation of
activities;
- Ensure full compliance of administrative activities with MoLD, UNDP and EU rules, regulations,
policies and strategies.
- Maintain the filing system, ensuring safekeeping of confidential materials;
- Ensure full compliance of administrative activities with UNDP and EU rules, regulations, policies
and strategies.
- Follow up on deadlines, commitments made, actions taken;
- Support in the preparation of budgets and preparation of information for audit;
**Expected Qualifications**:
- Bachelor’s degree accounting, business administration, finance, economics or other relevant
discipline is a must;
- At least 5 years of professional work experience in administration, operations, or other
substantive areas related to the project is required;
- Previous work experience with similar projects, in particular with international agencies, is
preferred;
- Familiarity and prior experience with UNDP requirements and procedures is considered as an
asset;
- Working experience with donor funded projects will be an advantage;
- Demonstrated experience and success in the engagement of and working with government
counterparts, development partners and the private sector;
- Good analytical and problem-solving skills;
- Strong resource negotiations and communication skills and competence in handling;
- Working experience with the project national stakeholder institutions and agencies is desired;
related to M&E, asses
**Project Title**: Supporting the Ministry of Local Development in Decentralization and Integrated Local
Development with special emphasis on Upper Egypt
**Job Title**: Administrative Assistant
**Implementing Partner**: Ministry of Local Development
**Duration**: 1 year**
**Project Background**
The EU-funded project aims at supporting the Ministry of Local Development (MoLD) in creating a
modernized and decentralized local administration system at the central and local levels in selected
governorates, that adheres to good governance, whose function is to support and promote integrated
local development through upholding excellence in local public services delivery and promoting local
economic and social development. The suggested outputs are responsive to the priority areas of
interventions identified by MoLD.
Developing and rebuilding local institutional capacity is core not only for implementing decentralization,
but also to achieve the ultimate objective of local development as represented in local economic
development and provision of improved services and infrastructure. Creating productive employment
opportunities in each locality that caters to all requires effective and practical yet a strategic framework
for economic development, including targeted public investment in infrastructure, development of
human capabilities, active promotion of innovation and entrepreneurship, and alignment with national
policies for trade, investment and the like. Moreover, enhancing public service delivery systems increase
citizen satisfaction with government performance, particularly when adhering to good governance.
In accordance, the Project aims at supporting the Ministry along the following:
- Setting local development policies (decentralization, LED, rural development, etc.) and legislative
framework.
- Developing the local administration: institutional structure, main functions (local service delivery,
etc.), operating systems (information, M&E, etc.).
- Establishing mandates for the governorates for Local Economic Development and supporting
them in activating LED processes.
- Selection, qualification and capacity building of local administration leadership and staff.
**Duties and responsibilities**:
Under the guidance and full supervision of the Project Manager, the Administrative Assistant will provide
administrative support to the project in accordance with the project document and the UNDP guidelines
and procedures for nationally executed projects, including:
- Support the project manager and the team in efficient coordination and organization of project
- related activities (field visits, workshops, events and trainings), including keeping track of timely
delivery, coordinating transport, shuttle services and travel tickets;
- Support the project in preparing logistics and documents for events, seminars and conferences;
- Provide logístical support in organization of events in terms of the selection of the venue,
equipment for translation, engaging of translators, payment of DSA and air-tickets and other types
of logístical support;
- Carry out administrative tasks within the project including reporting, following up on appointed
consultants;
- Prepare necessary letters and memos that would support project in respective events, meetings
etc.;
- Assist in the preparation of presentations and coordinating activities with its relevant partners;
- Support to administrative and logístical/procurement services related to the implementation of
activities;
- Ensure full compliance of administrative activities with MoLD, UNDP and EU rules, regulations,
policies and strategies.
- Maintain the filing system, ensuring safekeeping of confidential materials;
- Ensure full compliance of administrative activities with UNDP and EU rules, regulations, policies
and strategies.
- Follow up on deadlines, commitments made, actions taken;
- Support in the preparation of budgets and preparation of information for audit;
**Expected Qualifications**:
- Bachelor’s degree accounting, business administration, finance, economics or other relevant
discipline is a must;
- At least 5 years of professional work experience in administration, operations, or other
substantive areas related to the project is required;
- Previous work experience with similar projects, in particular with international agencies, is
preferred;
- Familiarity and prior experience with UNDP requirements and procedures is considered as an
asset;
- Working experience with donor funded projects will be an advantage;
- Demonstrated experience and success in the engagement of and working with government
counterparts, development partners and the private sector;
- Good analytical and problem-solving skills;
- Strong resource negotiations and communication skills and competence in handling;
- Working experience with the project national stakeholder institutions and agencies is desired;
related to M&E, asses
This advertiser has chosen not to accept applicants from your region.
0
Administrative Officer
Raisa Energy
Posted today
Job Viewed
Job Description
We're looking for an **office administration **wizard!
**Accounting & Legal**
- Forecast Egypt office’s budget according to past tracking and future needs
- Ensure accurate and timely expense tracking and reporting
- Review financial documents and reconcile bank statements
- Ensure timely bank payments
- Create ad hoc reports for various business needs
- Manage office petty cash
- Manage contract and price negotiations with vendors, service providers, etc.
- Review basic legal documents like contracts, POs, etc.
- Review and keep track of the company’s official documents like Tax Card, Commercial Register, etc.
**People & Office**
- Manage the office in terms of: inventory, purchasing, service providers, maintenance, clerical functions, database and filing system management, and more.
- Anticipate and address the team’s needs (e.g. stationery, tech gear, travel arrangements, etc.)
- Manage announcements, internally and externally
- Plan in-house or off-site events, like parties, celebrations, and meetups
- Provide general support to visitors
**Business sills**
- Minimum 2 years of relevant experience
- Good background in office accounting/treasury
- Good English
- Good business writing skills
- Good user of Microsoft Office, especially Excel.
**Interpersonal skills**
- Detail-oriented
- Super organized and a smart problem-solver
- Communicative
- Maintains a positive attitude
**Good to Have**
- Worked previously in a startup, especially a tech one
**Accounting & Legal**
- Forecast Egypt office’s budget according to past tracking and future needs
- Ensure accurate and timely expense tracking and reporting
- Review financial documents and reconcile bank statements
- Ensure timely bank payments
- Create ad hoc reports for various business needs
- Manage office petty cash
- Manage contract and price negotiations with vendors, service providers, etc.
- Review basic legal documents like contracts, POs, etc.
- Review and keep track of the company’s official documents like Tax Card, Commercial Register, etc.
**People & Office**
- Manage the office in terms of: inventory, purchasing, service providers, maintenance, clerical functions, database and filing system management, and more.
- Anticipate and address the team’s needs (e.g. stationery, tech gear, travel arrangements, etc.)
- Manage announcements, internally and externally
- Plan in-house or off-site events, like parties, celebrations, and meetups
- Provide general support to visitors
**Business sills**
- Minimum 2 years of relevant experience
- Good background in office accounting/treasury
- Good English
- Good business writing skills
- Good user of Microsoft Office, especially Excel.
**Interpersonal skills**
- Detail-oriented
- Super organized and a smart problem-solver
- Communicative
- Maintains a positive attitude
**Good to Have**
- Worked previously in a startup, especially a tech one
This advertiser has chosen not to accept applicants from your region.
1
Administrative Executive
Al-Futtaim
Posted today
Job Viewed
Job Description
Established in the 1930s as a trading business, Al-Futtaim Group today is one of the most diversified and progressive, privately held regional businesses headquartered in Dubai, United A”rab Emirates. Structured into five operating divisions; automotive, financial services, real estate, retail and healthcare; employing more than 35,000 employees across more than 20 countries in the Middle East, Asia and Africa, Al-Futtaim Group partners with over 200 of the world's most admired and innovative brands. Al-Futtaim Group’s entrepreneurship and relentless customer focus enables the organisation to continue to grow and expand; responding to the changing needs of our customers within the societies in which we operate.
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.
**Overview of the Role**:
Administrative Assistant will support and assist with the day-to-day operations of the office and assisting supervisors.
**What Will You Do**:
- Provides administrative support to ensure efficient operation of office.
- Answers phone calls, schedules meetings and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
**Required skills to be successful**:
- Associate’s Degree in a related field.
- Prior administrative experience.
- Excellent computer skills, especially typing.
- Attention to detail.
- Multilingual may be preferred or required.
- Desire to be proactive and create a positive experience for others.
- Integrity and Honesty
- Can do attitude
- Positive approach
- Team player
**What equips you for the role**:
- Administrators are usually required to use Microsoft Office and should demonstrate proficiency with Microsoft Word, Outlook, PowerPoint and Excel.
- Knowledge with Xero or MYOB packages can be an advantage
By upholding our values of respect, excellence, collaboration and integrity; Al-Futtaim Group continues to enrich the lives and aspirations of our customers each and every day.
**Overview of the Role**:
Administrative Assistant will support and assist with the day-to-day operations of the office and assisting supervisors.
**What Will You Do**:
- Provides administrative support to ensure efficient operation of office.
- Answers phone calls, schedules meetings and supports visitors.
- Carries out administrative duties such as filing, typing, copying, binding, scanning etc.
- Completes operational requirements by scheduling and assigning administrative projects and expediting work results.
- Makes travel arrangements for senior staff such as booking flights, cars, and hotel or restaurant reservations.
**Required skills to be successful**:
- Associate’s Degree in a related field.
- Prior administrative experience.
- Excellent computer skills, especially typing.
- Attention to detail.
- Multilingual may be preferred or required.
- Desire to be proactive and create a positive experience for others.
- Integrity and Honesty
- Can do attitude
- Positive approach
- Team player
**What equips you for the role**:
- Administrators are usually required to use Microsoft Office and should demonstrate proficiency with Microsoft Word, Outlook, PowerPoint and Excel.
- Knowledge with Xero or MYOB packages can be an advantage
This advertiser has chosen not to accept applicants from your region.
2
Administrative Officer/project Coordinator
FlairsTech
Posted today
Job Viewed
Job Description
Details
Required Experience 1
- Department R&D
- Career LevelJunior
Position Location Cairo
**Skills**:
Communication
Microsoft Office
SharePoint
Requirements and responsibilities
We are looking for an Administrative Officer/Project Coordinator role with the following skill set.
- Communication Skills - confident in asking colleagues to relay information in a non-technical language.
- The ability to work autonomously.
- Act as the point of contact for all BlueVenn Professional Service employees, providing administrative support
- Preparing regular reports - such as budget and work schedules.
- Scheduling meetings - good knowledge of Microsoft Outlook
- Good knowledge of Microsoft Suite - Word, Excel, PowerPoint, SharePoint, Teams
Reporting line will be the Senior Project Manager.
Required Experience 1
- Department R&D
- Career LevelJunior
Position Location Cairo
**Skills**:
Communication
Microsoft Office
SharePoint
Requirements and responsibilities
We are looking for an Administrative Officer/Project Coordinator role with the following skill set.
- Communication Skills - confident in asking colleagues to relay information in a non-technical language.
- The ability to work autonomously.
- Act as the point of contact for all BlueVenn Professional Service employees, providing administrative support
- Preparing regular reports - such as budget and work schedules.
- Scheduling meetings - good knowledge of Microsoft Outlook
- Good knowledge of Microsoft Suite - Word, Excel, PowerPoint, SharePoint, Teams
Reporting line will be the Senior Project Manager.
This advertiser has chosen not to accept applicants from your region.
3
Administrative Assistant
Gilbarco
Posted today
Job Viewed
Job Description
**JOB TITLE**:Administrative Assistant
**DEPARTMENT**:Centre of Excellence
**REPORTING TO**:COE Director MEA***
**ADDITIONAL INFO**:Should be based in Egypt***
**PURPOSE OF POSITION**:
The administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Manages the office operations and order to ensure smooth Familiar with a variety of the company practices and procedures.
**KEY RESPONSIBILITIES**
- Answer and direct phone calls
- Maintain contact lists
- Produce and distribute correspondence memos, letters, faxes and forms
- Develop and maintain a filing system for office orders and invoices
- Order office supplies
- Submit and reconcile expense reports
- Provide general support to visitors
- Provide information by answering questions and requests
- Prepare and monitor invoices
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Organize travel arrangements for senior managers
- Book conference calls, rooms, taxis, couriers, hotels etc.
- Cover the reception desk when required
- Handle sensitive information in a confidential manner
- Coordinate office procedures
- Coordinate repairs to office equipment
- Greet and assist visitors to the office
**DELEGATION OF AUTHORITY**
As per Board-approved DOA and as necessary for functions outside the DOA.
As delegated by the Managing Director, when necessary
**POSITION RELATIONSHIPS**
**Inernal**
- Office staff
- Other OpCo’s visiting the office **External**
- Building management
- Suppliers
- Customers
**PERSONAL QUALIFICATIONS & EXPERIENCE**
**Education/achievements**
**Required**
High school diploma or equivalent; college degree preferred
**Experience/Knowledge**
**Required**
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office
**Specific Skills**
**Required**
- Professionalism
- Problem Solving
- Supply Management
- Inventory Control
- Communication
- Attention to Detail
- Accuracy
- Multitask
- Teamwork
- Discretion and Judgment **ROLE SPECIFIC COMPETENCIES & BEHAVIOURS**
**Customer Driven**
- Gains insight into customer needs.
- Identifies opportunities that benefit the customer.
- Builds and delivers solution that meet customer expectation.
- Establishes and maintains effective customer relationships.
**Collaborative**
- Works cooperatively with others across the organization to achieve shared objectives.
- Represents own interest while being fair to others and their areas.
- Partners with others to get work done.
- Credits others for their contributions and accomplishments.
- Gains trust and support of others.
**Inclusive**
- Seeks to understand different perspectives and cultures.
- Contributes to a work climate where differences are valued and supported.
- Applies others’ diverse experiences, styles, backgrounds, and perspectives to get results.
- Is sensitive to cultural norms, expectations, and ways or communicating.
**Accountable**
- Follows through on commitments and makes sure others do the same.
- Acts with a clear sense of ownership.
- Takes personal responsibility for decisions, actions and failures.
- Establishes clear responsibilities and processes for monitoring work and measuring results.
- Designs feedback loops into work.
**Champions VBS**
- Identifies and creates the processes necessary to get work done.
- Separates and combines activities into efficient workflow.
- Seeks ways to improve processes, from small tweaks to complete reengineering.
- Is a simplifier, focused on cutting through complexity?
- Prioritizes to the critical few - focuses on what matters most.
**Self-Aware**
- Reflects on activities and impact on others.
- Proactively seeks feedback about shortcomings.
- Admits mistakes and gains insight from experiences.
- Knows strengths, weaknesses, opportunities, and limits.
**Pioneering**
- Comes up with useful ideas that are new, better, or unique.
- Introduces new ways of looking at problems.
- Can take a creative idea and put it into practice.
- Encourages diverse thinking to promote and nurture innovation.
**Agile**
- Learns quickly when facing new situations.
- Experiments to find new solu
**DEPARTMENT**:Centre of Excellence
**REPORTING TO**:COE Director MEA***
**ADDITIONAL INFO**:Should be based in Egypt***
**PURPOSE OF POSITION**:
The administrative Assistant duties and responsibilities include providing administrative support to ensure efficient operation of the office. Supports managers and employees through a variety of tasks related to organization and communication. Responsible for confidential and time sensitive material. Manages the office operations and order to ensure smooth Familiar with a variety of the company practices and procedures.
**KEY RESPONSIBILITIES**
- Answer and direct phone calls
- Maintain contact lists
- Produce and distribute correspondence memos, letters, faxes and forms
- Develop and maintain a filing system for office orders and invoices
- Order office supplies
- Submit and reconcile expense reports
- Provide general support to visitors
- Provide information by answering questions and requests
- Prepare and monitor invoices
- Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
- Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
- Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
- Organize travel arrangements for senior managers
- Book conference calls, rooms, taxis, couriers, hotels etc.
- Cover the reception desk when required
- Handle sensitive information in a confidential manner
- Coordinate office procedures
- Coordinate repairs to office equipment
- Greet and assist visitors to the office
**DELEGATION OF AUTHORITY**
As per Board-approved DOA and as necessary for functions outside the DOA.
As delegated by the Managing Director, when necessary
**POSITION RELATIONSHIPS**
**Inernal**
- Office staff
- Other OpCo’s visiting the office **External**
- Building management
- Suppliers
- Customers
**PERSONAL QUALIFICATIONS & EXPERIENCE**
**Education/achievements**
**Required**
High school diploma or equivalent; college degree preferred
**Experience/Knowledge**
**Required**
- Proven admin or assistant experience
- Knowledge of office management systems and procedures
- Excellent time management skills and ability to multi-task and prioritize work
- Attention to detail and problem solving skills
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Proficient in MS Office
**Specific Skills**
**Required**
- Professionalism
- Problem Solving
- Supply Management
- Inventory Control
- Communication
- Attention to Detail
- Accuracy
- Multitask
- Teamwork
- Discretion and Judgment **ROLE SPECIFIC COMPETENCIES & BEHAVIOURS**
**Customer Driven**
- Gains insight into customer needs.
- Identifies opportunities that benefit the customer.
- Builds and delivers solution that meet customer expectation.
- Establishes and maintains effective customer relationships.
**Collaborative**
- Works cooperatively with others across the organization to achieve shared objectives.
- Represents own interest while being fair to others and their areas.
- Partners with others to get work done.
- Credits others for their contributions and accomplishments.
- Gains trust and support of others.
**Inclusive**
- Seeks to understand different perspectives and cultures.
- Contributes to a work climate where differences are valued and supported.
- Applies others’ diverse experiences, styles, backgrounds, and perspectives to get results.
- Is sensitive to cultural norms, expectations, and ways or communicating.
**Accountable**
- Follows through on commitments and makes sure others do the same.
- Acts with a clear sense of ownership.
- Takes personal responsibility for decisions, actions and failures.
- Establishes clear responsibilities and processes for monitoring work and measuring results.
- Designs feedback loops into work.
**Champions VBS**
- Identifies and creates the processes necessary to get work done.
- Separates and combines activities into efficient workflow.
- Seeks ways to improve processes, from small tweaks to complete reengineering.
- Is a simplifier, focused on cutting through complexity?
- Prioritizes to the critical few - focuses on what matters most.
**Self-Aware**
- Reflects on activities and impact on others.
- Proactively seeks feedback about shortcomings.
- Admits mistakes and gains insight from experiences.
- Knows strengths, weaknesses, opportunities, and limits.
**Pioneering**
- Comes up with useful ideas that are new, better, or unique.
- Introduces new ways of looking at problems.
- Can take a creative idea and put it into practice.
- Encourages diverse thinking to promote and nurture innovation.
**Agile**
- Learns quickly when facing new situations.
- Experiments to find new solu
This advertiser has chosen not to accept applicants from your region.
4
Administrative Secretary
Mansoura
Elmaaly Egypt
Posted today
Job Viewed
Job Description
We are hiring for well known company in KSA:
- Administrative Secretary
Requirement:
- Bachelor's Degree
- Very Good command of English.
- Good command of Microsoft Office.
- At least 5 years Experience
- Must have car license
- Male only
- Administrative Secretary
Requirement:
- Bachelor's Degree
- Very Good command of English.
- Good command of Microsoft Office.
- At least 5 years Experience
- Must have car license
- Male only
This advertiser has chosen not to accept applicants from your region.
5
Administrative Manager
Mimar
Posted today
Job Viewed
Job Description
**MIMAR Society**:
**We are always striving to attract and retain highly motivated and talented professionals.**
- **Oversee day-to-day administrative operations, including office facilities, equipment, and supplies**:
- **Develop and implement administrative policies and procedures to ensure smooth operations and compliance with organizational guidelines**:
- **Manage administrative staff, providing guidance and support in their daily activities**:
- **Coordinate with other departments to ensure efficient communication and collaboration across the organization**:
- **Manage office cars, insurance, licensing, maintenance, schedules, and drivers**:
- **Manage and monitor facilities services including (building maintenance, electricity, HVAC, etc), and soft services (cleaning and transportation, etc) for 2 branches in Egypt**:
- **Supervise travel arrangements.**
**Qualifications**:
- **Bachelor's degree in business administration, or a related field**:
- **7 to 10 years of proven experience in administrative management and facilities management**:
- **Excellent organizational and time management skills**:
- **Strong leadership and team management skills**:
- **Proficiency in Microsoft Office and other relevant software**:
- **Strong communication and interpersonal skills**:
- **Ability to work under pressure and prioritize tasks**:
- **Experience in the engineering industry is a plus**
**Work Environment**:
**Working hours: 8:00 to17:00**
**Days off: Friday and Saturday**
**Location: 1st Settlement
- New Cairo
**We are always striving to attract and retain highly motivated and talented professionals.**
- **Oversee day-to-day administrative operations, including office facilities, equipment, and supplies**:
- **Develop and implement administrative policies and procedures to ensure smooth operations and compliance with organizational guidelines**:
- **Manage administrative staff, providing guidance and support in their daily activities**:
- **Coordinate with other departments to ensure efficient communication and collaboration across the organization**:
- **Manage office cars, insurance, licensing, maintenance, schedules, and drivers**:
- **Manage and monitor facilities services including (building maintenance, electricity, HVAC, etc), and soft services (cleaning and transportation, etc) for 2 branches in Egypt**:
- **Supervise travel arrangements.**
**Qualifications**:
- **Bachelor's degree in business administration, or a related field**:
- **7 to 10 years of proven experience in administrative management and facilities management**:
- **Excellent organizational and time management skills**:
- **Strong leadership and team management skills**:
- **Proficiency in Microsoft Office and other relevant software**:
- **Strong communication and interpersonal skills**:
- **Ability to work under pressure and prioritize tasks**:
- **Experience in the engineering industry is a plus**
**Work Environment**:
**Working hours: 8:00 to17:00**
**Days off: Friday and Saturday**
**Location: 1st Settlement
- New Cairo
This advertiser has chosen not to accept applicants from your region.
Be The First To Know
About the latest Administrative Jobs in Egypt !
6
Administrative Assistant
On-Hire
Posted today
Job Viewed
Job Description
**Responsibilities**:
- Schedule and coordinate appointments and meetings, both internally and externally.
- Create and maintain organized filing systems, both physical and digital.
- Assist with the drafting and formatting of documents, reports, and presentations.
- Conduct research as needed for various projects and initiatives.
- Order and maintain inventory of office supplies, equipment, and other materials.
- Serve as the point of contact for visitors and clients, ensuring a welcoming and professional atmosphere.
**Requirements**:
- High school diploma or equivalent; Associate's or Bachelor's degree in a relevant field a plus.
- At least 2 years of experience in an administrative role, preferably in a pharmaceutical or healthcare setting.
- Excellent organizational and time management skills, with the ability to multitask effectively.
- Strong attention to detail and problem-solving abilities.
- Proficient in Microsoft Office Suite and Google Suite.
- Ability to maintain confidentiality and discretion when handling sensitive information.
- Excellent communication skills, both verbal and written, with a professional demeanor.
- Schedule and coordinate appointments and meetings, both internally and externally.
- Create and maintain organized filing systems, both physical and digital.
- Assist with the drafting and formatting of documents, reports, and presentations.
- Conduct research as needed for various projects and initiatives.
- Order and maintain inventory of office supplies, equipment, and other materials.
- Serve as the point of contact for visitors and clients, ensuring a welcoming and professional atmosphere.
**Requirements**:
- High school diploma or equivalent; Associate's or Bachelor's degree in a relevant field a plus.
- At least 2 years of experience in an administrative role, preferably in a pharmaceutical or healthcare setting.
- Excellent organizational and time management skills, with the ability to multitask effectively.
- Strong attention to detail and problem-solving abilities.
- Proficient in Microsoft Office Suite and Google Suite.
- Ability to maintain confidentiality and discretion when handling sensitive information.
- Excellent communication skills, both verbal and written, with a professional demeanor.
This advertiser has chosen not to accept applicants from your region.
7
Administrative Assistant at Reliance Health (Egypt)
Reliance Health
Posted today
Job Viewed
Job Description
Use computer systems to accurately, document, locate, modify, and retrieve data which includes patient data, claims, invoices, and stock keeping etc.
- Maintain key organizational documents in soft and hard copies immaculately in adherence with filing systems.
- Document and invoice customers as applicable and follow up on payments and manage petty cash records transparently.
- Provide administrative support to executives and team members.
- Coordinate office supplies and ensure proper inventory levels.
- Schedule appointments, arrange travel, and manage calendars.
**Requirements**:
- 2+ year proven experience as an Administrative Assistant or in a similar role.
- Bachelor’s degree in business administration, Secretarial Studies, or a related field.
- Excellent written and verbal communication skills in both English and Arabic.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking abilities.
- Attention to detail and a high level of accuracy.
- Ability to work independently and collaboratively in a team.
**Benefits**
- Work alongside & learn from best-in-class talent
- Join a market leader within the Insurance space
- Attractive Salary & benefits
- Free office lunch
- Fantastic work culture
- Work and learn from some of the best in the industry
- Great work-life balance
- Maintain key organizational documents in soft and hard copies immaculately in adherence with filing systems.
- Document and invoice customers as applicable and follow up on payments and manage petty cash records transparently.
- Provide administrative support to executives and team members.
- Coordinate office supplies and ensure proper inventory levels.
- Schedule appointments, arrange travel, and manage calendars.
**Requirements**:
- 2+ year proven experience as an Administrative Assistant or in a similar role.
- Bachelor’s degree in business administration, Secretarial Studies, or a related field.
- Excellent written and verbal communication skills in both English and Arabic.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Strong organizational and multitasking abilities.
- Attention to detail and a high level of accuracy.
- Ability to work independently and collaboratively in a team.
**Benefits**
- Work alongside & learn from best-in-class talent
- Join a market leader within the Insurance space
- Attractive Salary & benefits
- Free office lunch
- Fantastic work culture
- Work and learn from some of the best in the industry
- Great work-life balance
This advertiser has chosen not to accept applicants from your region.
8
Document Control
El Sheikh Zayed City
Adticeg
Posted 28 days ago
Job Viewed
Job Description
Mission
- Establish document control procedures and workflows.
- Establish document control loges.
- Proficient typing and editing skills.
- Prepare reports on projects as needed.
- Manage the flow of documentation with the organization.
- Distribute projects docs copies to internal team.
SKILLS
- Ability to communicate effectively with all levels of Team Members.
- Data organization.
- Attention to details.
PECIFICREQUIREMENT
- From10-15 Years as a Document Controller Development/ construction field.
- BSc / BA Degree.
- Fluent Spoken and written English.
- Hands-on experience with using MS Office, and PDF.
This advertiser has chosen not to accept applicants from your region.
9