13 Office Administration jobs in Egypt

The tasks related to the office management include but are not restricted to the following:

- Supervision of maintenance of Sohag office premises, office furniture and equipment (computers and computer network, telephones, fax machine, electrical appliances, photocopiers, printers, etc.);
- Act as an interpreter for international experts;
- Arrange appointments, hotel reservations and travel bookings as well as venue bookings for meetings, workshops and training activities etc. in consultation with the TL, the Project Coordinator and the Experts;
- Maintain daily records of all staff (experts and support staff) activities (attendance records, daily & monthly timesheets, leave requests, records of casual leave, sick leave, annual leave, personal records, etc.) for approval by the TL.
This will be particularly important during the construction supervision stage when timesheets will form the basis of payment for the services;
- Coordinate with IT expert for weekly/monthly back-ups of data;
- Meet and greet visitors to the TADEC office;
- Translation of general correspondence, articles and documents;
- Keeping of Petty Cash on a daily basis with cash receipt and payment records;
- Set -up and maintenance of general archives;
- Control of office stationery, consumables and software and timely ordering of same;
- Control of capital assets such as computers, printers, and other durable equipment;
- Obtaining and maintaining Project Photo ID cards for all staff;
- Maintenance of record book of letters and documents received from and delivered to third parties;
- Daily pick-up of mail from P.O. Box if available;
- Assistance in photocopying of documents, binding of reports etc.;
- Undertake all normal secretarial duties
- Supervising the preparation of refreshments, coffee, and tea for staff and visitors;
- Liaising with staff, client and suppliers;
- Supervising and delegating tasks to support staff;
- Supervision of the driver’s pool in coordination with the Senior Driver;
- Allocation of cars and drivers for authorised staff in coordination with the Senior Driver;
- Routine maintenance of project cars in coordination with the Senior Driver;
- Garaging and security of cars in coordination with the Senior Driver;
- Revising the recording of mileage, fuel consumption and destinations of cars in coordination with the Senior Driver (i.e. installed GPS system);
- Licensing and insurance of cars in coordination with the Senior Driver;
- Arranging permits and official documents;
- Maintenance and safe keeping and handling appropriate inventory list and procedures of office equipment & furniture;
- Supervising maintenance and cleaning of office premises, office furniture and equipment;
- Liaison with Government entities (after consultation with TL)
- Liaison with relevant governmental departments, ministry officials, police & immigration;
- Arranging permits and other official documents if needed;
- Timely renewal of licenses, residence permits, visa, etc. of foreign nationals;
- Any other related duties which may be requested from time to time.
- The position will provide support in tasks related to the accounting in coordination with the finance department
- University degree in Accounting or related field preferrable.
- Experience in project accounting and/or project coordination
- Fluent in Arabic with excellent reading and writing skills
- Ability to easily speak, read and write excellent English
- Proficiency in Microsoft Office (Word, Excel, Powerpoint)
- Excellent communication skills
- Ability to work in teams and communicate effectively in a multi-cultural environment

Job Profile
- The employee shall be employed by Mott Macdonald (MM).
Mott MacDonald works in developing countries to support good governance, increase access to essential services, build capacity, sustainability and resilience in the water & sanitation, health, education, climate & environment sectors - while safeguarding the environment and promoting human rights and gender equity. Our work focuses on a variety of countries in including Egypt, Bangladesh, Indonesia, South Sudan, Nepal, Rwanda and Tanzania.
Mott MacDonald, in conjunction with Consulaqua (CAH) and AAW,
has been appointed for the Second Improved Water and Wastewater Support Programme (IWSP2) in Egypt to provide Technical Assistance, Design and Engineering Consultancy (TADEC) in the Governorates of Qena & Sohag, in Upper Egypt. The Project will support the Egyptian water sector reform, combining the improvement of the water supply and wastewater infrastructure in Upper Egypt with capacity development measures improving the sustainability of the investments by strengthening the organizational, operational and human resources capacities of Qena AC and Sohag AC.
Both ACs have provided office space within their own premises, which we are in the process of fitting out.
The premises will be partially shared with AC staff, within the shared space we will have offices which are for our ex

We are looking for a dynamic competent office manager for the chairman to provide support in different functions.

**Qualifications and Skills**:
**Requires Qualification**:

- Bachelor's degree in business administration qualification or any related field.
- Experience as an administrative or office manager

**Necessary Skills**:

- Organizational and time management skills
- Analytical Abilities
- Exceptional Attention To Details
- Interpersonal Skills
- Advanced Computer Skills with an Aptitude to Learn new systems and Procedures.
- Hands-On Experience with office machines and Equipment

**Preferred Skills**:

- Experience developing internal systems.

**Office Manager Duties and Responsibilities**:

- Oversees General Office Operations and Gives reports to the Management.
- Coordinates appointments and schedules and manages Staff Calendars.
- Manges Filling Systems and office supplies, Maintains IT infrastructures and Keeps inventory of Orders.
- oversees staff Interactions and responds to their Queries and office management Issues.
- Monitors office Management and designs innovative work Systems.
- Plans All in-house or off-Site activities of the organization.
- Arranges Travel Processes including Flights and Car rentals.
- Checking Final Documents Represented to Chairman.
- This Vacancy is located in Alexandria, Egypt.
- Salary from 10,000L.E to 18,000 L.E + Monthly Bonus.
- For Non-Residents in Alexandria, We Provide Guest rooms For Accommodation Full Board.
- We Provide Medical Insurance.

**About Paradise Inn Group for Hotels and Resorts**:
Luxury hotel Dating back to the early 20th century, this historic hotel is right on Alexandria’s waterfront where breakfast can be enjoyed on the rooftop terrace with panoramic Corniche views. Accommodations: The hotels have 5 room categories, All Rooms are fully renovated and decorated with Luxurious Fabrics: Standard, Deluxe, Superior, Junior Suite, and Royal Suite. Amenities: Coffee tray, Satellite Tv, Free Wi-Fi, Daily newspapers, Mini bar, Private bathroom, Toiletries kit, Sippers, Hair dryer, and a Balcony. Facilities: 24 hours room service, Laundry, Dry cleaning, 24 hours security, Valet parking. Halls: Queen Elizabeth, Prince of Wales, King Edward Outlets: Blue harbor Cafe & Restaurant - Skyroof Rooftop Lounge Locations: The hotel is situated a 2-minute walk from the El Raml Train Station and the sandy beaches. The library of Alexandria is 1.5 km away, located 1 km from Constantine Cavafy Museum, 2 km from the Opera, 2 km from Qaitbait Citadel Near to The Central Bank of Egypt, Embassies and Consulates, Tourist Organizations, 24 mins / 8 km to City Centre Alexandria.

**Main Responsibilities**:
Assists the Vice Chairman & CEO with daily administrative duties and completes a broad variety of administrative tasks that includes managing an active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

Communicates with the Bank staff on the Vice Chairman & CEO behalf and coordinates logistics with high-level meetings both internally and externally.

Drafts reports, letters, proposals, prepares and coordinates oral and written communication with stakeholders.

Supports the Vice Chairman & CEO in his external commitments and ensures a strict level of confidentiality and discretion.

**Qualifications and Experience**:
Bachelor’s degree of Commerce, Business administration, Economics, accounting or its equivalence.

from 0-2 years of relevant experience

**Skills**:
Excellent command of English and Arabic languages (written and spoken)

Ability to think creatively and identify innovative structured solutions

Excellent diagnostic skills and rigorous approach to problem solving

Excellent communication skills at all levels

Ability to multitask and maintain a healthy interdependent relation with peers and supervisors

Ability to handle multiple business pressures and operate effectively under stress at all levels within the business.

Excellent use of Microsoft Office proficiency.

In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

Familiarity with basic research methods and reporting techniques

**Location: Le Metropole Hotel Alexandria, Egypt.**

We are looking for a friendly, professional, and customer-oriented **front office manager **to join our team. As the front office manager, you will make sure that customers and visitors feel welcome and are well looked after. Your role will include overseeing employee schedules, front office staff training, and performing the basic reconciling of receipts.

**Front Office Manager Responsibilities**:

- Supporting, training, and supervising front office staff.
- Ensuring that all customer-related tasks are handled accurately and on time to improve guests' experience.
- Handling customer complaints and special requests.
- Scheduling staff shifts and managing other HR-related tasks.
- Maintaining an orderly appearance throughout the reception area.
- Monitoring stock and ordering office supplies, including stationery and information leaflets.
- Preparing monthly management reports on customer feedback, bookings, and cancellations.
- Managing the departmental budget.
- Updating files and records.
- Enforcing all cash-handling, checking, and credit procedures.
- We provide accommodation for non-residents

**Front Office Manager Requirements**:

- Bachelor's degree for any related field
- Client services or management experience.
- Great interpersonal and communication skills.
- Excellent problem-solving skills.
- Basic accounting skills.
- The ability to remain positive and focused in a fast-paced environment.
- Good time management skills.
- Great computer skills and the ability to learn new skills quickly.
- A professional appearance.

**About Paradise Inn Group**:
Luxury hotel Dating back to the early 20th century, this historic hotel is right on Alexandria’s waterfront where breakfast can be enjoyed on the rooftop terrace with panoramic Corniche views.Accommodations: The hotels have 5 room categories, All Rooms are fully renovated and decorated with Luxurious Fabrics: Standard, Deluxe, Superior, Junior Suite, and Royal Suite.Amenities: Coffee tray, Satellite Tv, Free Wi-Fi, Daily newspapers, Mini bar, Private bathroom, Toiletries kit, Sippers, Hair dryer, and a Balcony.Facilities: 24 hours room service, Laundry, Dry cleaning, 24 hours security, Valet parking.Halls: Queen Elizabeth, Prince of Wales, King EdwardOutlets: Blue harbor Cafe & Restaurant - Skyroof Rooftop LoungeLocations: The hotel is situated a 2-minute walk from the El Raml Train Station and the sandy beaches. The library of Alexandria is 1.5 km away, located 1 km from Constantine Cavafy Museum, 2 km from the Opera, 2 km from Qaitbait CitadelNear to The Central Bank of Egypt, Embassies and Consulates, Tourist Organizations, 24 mins / 8 km to City Centre Alexandria.

The tasks related to the office management includes but are not restricted to the following:

- Supervision of maintenance of Qena office premises, office furniture and equipment (computers and computer network, telephones, fax machine, electrical appliances, photocopiers, printers, etc.);
- Act as an interpreter for international experts;
- Arrange appointments, hotel reservations and travel bookings as well as venue bookings for meetings, workshops and training activities etc. in consultation with the TL, the Project Coordinator and the Experts;
- Maintain daily records of all staff (experts and support staff) activities (attendance records, daily & monthly timesheets, leave requests, records of casual leave, sick leave, annual leave, personal records, etc.) for approval by the TL.
This will be particularly important during the construction supervision stage when timesheets will form the basis of payment for the services;
- Coordinate with IT expert for weekly/monthly back-ups of data;
- Meet and greet visitors to the TADEC office;
- Translation of general correspondence, articles and documents;
- Keeping of Petty Cash on a daily basis with cash receipt and payment records;
- Set-up and maintenance of general archives;
- Control of office stationery, consumables and software and timely ordering of same;
- Control of capital assets such as computers, printers, and other durable equipment;
- Obtaining and maintaining Project Photo ID cards for all staff;
- Maintenance of record book of letters and documents received from and delivered to third parties;
- Daily pick-up of mail from P.O. Box if available;
- Assistance in photocopying of documents, binding of reports etc.;
- Undertake all normal secretarial duties
- Supervising the preparation of refreshments, coffee, and tea for staff and visitors;
- Liaising with staff, client and suppliers;
- Supervising and delegating tasks to support staff;
- Supervision of the driver’s pool in coordination with the Senior Driver;
- Allocation of cars and drivers for authorised staff in coordination with the Senior Driver;
- Routine maintenance of project cars in coordination with the Senior Driver;
- Garaging and security of cars in coordination with the Senior Driver;
- Revising the recording of mileage, fuel consumption and destinations of cars in coordination with the Senior Driver (i.e. installed GPS system);
- Licensing and insurance of cars in coordination with the Senior Driver;
- Arranging permits and official documents;
- Maintenance and safe keeping and handling appropriate inventory list and procedures of office equipment & furniture;
- Supervising maintenance and cleaning of office premises, office furniture and equipment;
- Liaison with Government entities (after consultation with TL)
- Liaison with relevant governmental departments, ministry officials, police & immigration;
- Arranging permits and other official documents if needed;
- Timely renewal of licenses, residence permits, visa, etc. of foreign nationals;
- Any other related duties which may be requested from time to time.

The tasks related to the coordination include but are not restricted to the following, and relate to both Qena and Sohag ACs.
The work will require the job holder to develop a good working relationship with the AC staff in both ACs.
- Coordination of meetings with the ACs for visiting experts
- Translation services for international experts (both written and spoken)
- Collection of data from the ACs
- Assistance with obtaining any required permits
- Assistance with organising and running workshops.
- Participation in field trips (treatment plants, pumping stations, pipe networks) to assist Experts in data collection or capacity building activities.
- University degree in Engineering or related field
- Experience working on similar projects
- Fluent in Arabic with excellent reading and writing skills
- Ability to easily speak, read and write excellent English
- Proficiency in Microsoft Office (Word, Excel, Powerpoint)
- Excellent communication skills
- Ability to work in teams and communicate effectively in a multi-cultural environment

Job Profile
- The employee shall be employed by Mott Macdonald (MM).
Mott MacDonald works in developing countries to support good governance, increase access to essential services, build capacity, sustainability and resilience in the water & sanitation, health, education, climate & environment sectors - while safeguarding the environment and promoting human rights and gender equity. Our work focuses on a variety of countries in including Egypt, Bangladesh, Indonesia, South Sudan, Nepal, Rwanda and Tanzania.
Mott MacDonald, in conjunction with Consulaqua (CAH) and AAW,
has been appointed for the Second Improved Water and Wastewater Support Programme (IWSP2) in Egypt to provide Technical Assistance, Design and Engineering Consultancy (TADEC) in the Governorates of Qena & Sohag, in Upper Egypt. The Project will support the Egyptian water sector refo

An Assistant Front Office Manager assists in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out.

**What will I be doing?**
As Assistant Front Office Manager, you will assist in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. An Assistant Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:

- Assist the Front Office Manager to oversee the entire Front Office operation to maintain high standards
- Assist the Front Office Manager to evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement
- Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme
- Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities
- Assist the Front Office Manager with setting departmental objectives, work schedules, budgets, policies, and procedures
- Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork
- Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices
- Maintain good communication and working relationships with all hotel departments
- Monitor staffing levels to meet cover business demands
- Conduct monthly communication meetings, in the absence of the Front Office Manager, and produce minutes
- Assist the Front Office Manager with staff performance issues in compliance with company policies and procedures
- Assist the Front Office Manager with recruiting, managing, training and developing the Front Office team
- Act in accordance with policies and procedures when working with front of house equipment and property management systems

**What are we looking for?**

Assistant Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

- Previous supervisory experience in Front Office within the hotel/leisure/retail
- High level of IT proficiency
- High level of commercial awareness and sales capabilities
- Excellent leadership, interpersonal and communication skills
- Accountable and resilient
- Commitment to delivering a high level of customer service
- Flexibility to respond to a variety of work situations
- Ability to work on your own and as part of a team

**What will it be like to work for Hilton?**

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its. Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!

1. Delegate tasks to the team members and provide them with the needed support to ensure high levels of performance.
2. Prepare budget zero with the Project Manager and obtain approval from the Top Management.
3. Review the contract, compare it with specifications
4. Review the Material List and follow up with the purchasing department the delivery of the material on time.
5. Follow up and review the quantity surveying process as well as client’s and subcontractor’s invoices to ensure their accuracy.
6. Resolve any technical issues or construction error that may arise in the site to prevent any delay in the project.
7. Prepare the Variation Orders and claims throughout the project and negotiate them with the client till obtaining final approval.

**Skills**:

- PMP is a plus
- Proficiency in Microsoft Office (Excel, Outlook, Word, and Power Point).
- Excellent Command of Arabic & English language skills.
- AutoCAD
- Revit is a plus

**Education**:
Engineering (Civil)

**Job Details**:
Job Location

Egypt

Job Role

Management

Employment Status

Full time

Employment Type

Employee

Career Level

Management

Years of Experience

Min: 12 Max: 15

Degree

Bachelor's degree

First International Contracting Company is #HIRING NOW #Accountant and #Office Manager:
We are looking for an experienced Accountant to manage all company's financial transactions.

Job Requirements

1. Bachelor's degree in accounting

2. Experience as an Accountant from 2 to 4 years.

3. Excellent usage of MS Office Special Advanced MS Excel skills.

4. Excellent knowledge of the Egyptian TAX System.

5. Good command of English.

6. Excellent organizing abilities.

7. Excellent communication skills.

8. Strong attention to detail and good analytical skills.
- Location: 5th Settlement

Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

نوع الوظيفة: دوام كامل

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