9 Executive Secretary jobs in Egypt

**Additional Information**
**Job Number** 25133630
**Job Category** Administrative
**Location** The St. Regis New Capital Cairo, New Administrative Capital, Cairo, Egypt, Egypt,VIEW ON MAP ( Full Time
**Located Remotely?** N
**Position Type** Non-Management
**POSITION SUMMARY**
Greet persons entering the office, determine nature and purpose of visit, and direct/escort to destination. Open, read, and prepare answers to routine letters. Locate and attach appropriate files to incoming correspondence requiring replies. Take and distribute meeting minutes to appropriate individuals. Handle and distribute incoming and outgoing mail. Create and maintain computer- and paper-based filing and organization systems for records, reports, documents, etc. Transmit information or documents using a computer, mail, or facsimile machine. Prepare letters, memos, and other documents using word processing, spreadsheet, database, or presentation software. Enter and retrieve information contained in computer databases using a keyboard, mouse, or trackball to update records, files, reservations, and answer inquiries from guests. Operate standard office equipment other than computers such as telephone, typewriter, fax, photocopier, calculator, and electronic peripherals. Document and communicate all guest requests/complaints to appropriate personnel.
Follow all company policies and procedures, ensure uniform and personal appearance are clean and professional, maintain confidentiality of proprietary information, and protect company assets. Develop and maintain positive working relationships with others, support team to reach common goals, and listen and respond appropriately to the concerns of other employees. Speak with others using clear and professional language, and answer telephones using appropriate etiquette. Welcome and acknowledge all guests according to company standards, anticipate and address guests' service needs, assist individuals with disabilities, and thank guests with genuine appreciation. Move, lift, carry, push, pull, and place objects weighing less than or equal to 10 pounds without assistance. Perform other reasonable job duties as requested by Supervisors.
_At Marriott International, we are dedicated to being an equal opportunity employer, welcoming all and providing access to opportunity. We actively foster an environment where the unique backgrounds of our associates are valued and celebrated. Our greatest strength lies in the rich blend of culture, talent, and experiences of our associates. We are committed to non-discrimination on any protected basis, including disability, veteran status, or other basis protected by applicable law._
Combining timeless glamour with a vanguard spirit, St. Regis Hotels & Resorts is committed to delivering exquisite experiences at more than 50 luxury hotels and resorts in the best addresses around the world. Beginning with the debut of The St. Regis hotel in New York by John Jacob Astor IV at the dawn of the twentieth century, the brand has remained committed to an uncompromising level of bespoke and anticipatory service for all of its guests, delivered flawlessly by a team of gracious hosts that combine classic sophistication and modern sensibility, as well as our signature Butler Service. We invite you to explore careers at St. Regis. In joining St. Regis, you join a portfolio of brands with Marriott International. **Be** where you can do your best work, **begin** your purpose, **belong** to an amazing global team, and **become** the best version of you.

**Responsibilities**:

- Meet & Greet visitors.
- Respond to departments' inquiries and requests.
- Create & update records with new files and information on the system.
- Carry out administrative duties of MD office as requested.
- Carry out administrative duties of the departments to fulfill the needs of all employees.
- Book flight tickets of the requested date with competitive price rates.
- Handle local travel (car rental and required permits).
- Follow up on travel agencies, employees & concerned airlines when needed especially during problems to ensure all travel arrangements is up to the prescheduled plan.
- Maintain office systems including data management and filing.
- Produce documents, briefing papers, reports, and presentations.
- Take on some responsibilities and working more closely with top management.
- Take meeting minutes and provide general assistance during presentations.
- Communicate the minutes of meeting with concerned parties along with any other relevant materials.
- Follow up on action plans as agreed during meetings and report project/ tasks status.

**Qualifications**:

- 5 - 10 years of relevant experience.
- Bachelor’s degree in any relevant field.
- Excellent command of written and spoken English.
- Computer litieracy in ERP and Microsoft office (Word, Excel & Power Point).

**The role of an Executive Assistant at Canonical**:
We are a remote-first British tech company and are growing our team of Executive Assistants, who play a crucial role in the overall operation of the business and are the secret to our success! The Executive Assistant team run significant business operations and processes, supporting their respective leads but also taking central responsibility for logistics, expenses, travel and recruitment interview scheduling.

Location: this is a Globally remote role based in EMEA and AMER regions

**What your day will look like**:

- Support one or more leads and their team(s)
- Schedule meetings and coordinate monthly reports
- Organise and run international team events including logistics
- Manage quarterly and annual executive meetings
- Work with HR, Finance, and Legal as needed
- Collaborate on cross team activities
- Manage suppliers and stakeholders
- Establish workflows and processes

**What we are looking for in you**:

- Experience in operations and executive support
- Excellent communication skills
- Project and event management
- Willingness to travel up to 4 times a year for internal events
- IT skills including the entire G-suite (Gmail, Google docs and sheets etc.), ability to pick up new technology and software quickly.

**What we offer you**:
Your base pay will depend on various factors including your geographical location, level of experience, knowledge and skills. In addition to the benefits above, certain roles are also eligible for additional benefits and rewards including annual bonuses and sales incentives based on revenue or utilisation. Our compensation philosophy is to ensure equity right across our global workforce.
- Fully remote working environment - we've been working remotely since 2004!
- Personal learning and development budget of 2,000USD per annum
- Annual compensation review
- Recognition rewards
- Annual holiday leave
- Parental Leave
- Employee Assistance Programme
- Opportunity to travel to new locations to meet colleagues at 'sprints'
- Priority Pass for travel and travel upgrades for long haul company events

**About Canonical**:
Canonical is a pioneering tech firm that is at the forefront of the global move to open source. As the company that publishes Ubuntu, one of the most important open source projects and the platform for AI, IoT and the cloud, we are changing the world on a daily basis. We recruit on a global basis and set a very high standard for people joining the company. We expect excellence - in order to succeed, we need to be the best at what we do.

Canonical has been a remote-first company since its inception in 2004. Work at Canonical is a step into the future, and will challenge you to think differently, work smarter, learn new skills, and raise your game. Canonical provides a unique window into the world of 21st-century digital business.

**Canonical is an equal opportunity employer**:
LI-remote

**Role Purpose**:
Responsible for supporting the business in achieving the objectives of the portfolio and delivery management function. This will involve working closely with head of Digital Network Engineering and Design & Innovation manager to help define, implement and continually improve delivery processes, standards, reporting and governance across the vertical domains.

Having the experience of implementing DMO processes and or Participating in Delivery Management role, along with superb communication and presentation skills to work various teams to develop and implement project governance structure that is the best fit for the business.

**Key Accountabilities and Decision Ownership**:

- Experience working as a D/PMO specialist, and or participating in projects and implementation of project and delivery management and D/PMO processes from the bottom up.
- Coordinate and govern the PI planning for Digital Engineering
- Executive reporting and presentations of Digital Engineering projects/programs
- Experience financial and budget management
- Manage and Maintain relationships with Digital partners/vendors/suppliers
- Participating in govern multiple projects with conflicting priorities, tracking, reviewing and reporting changes.

**Core Competencies, Knowledge and Experience**:

- 5+ years’ experience in project management/delivery in the telecommunication & network field.
- Strong background in project and delivery management practices and activities.
- Track record of successful delivery of telecom/network projects.
- Proven international experience delivering projects across various countries using multicultural teams.
- Strong presentation and communication skills

**Must Have Technical / Professional Qualifications**:

- Bachelor degree in business /electronic/telecommunications engineering.
- English C level
- Lean Six Sigma certificates is a plus
- Prince 2 or ITIL or SAFe/Agile certificate

**#_VOIS #movewithus**:

Responsibilities
- Answer and direct phone calls
- Organize and schedule appointments
- Plan meetings and take detailed minutes
- Assist in the preparation of regularly scheduled reports
- Develop and maintain a filing system
- Update and maintain office policies and procedures
- Order office supplies and research new deals and suppliers
- Maintain contact lists
- Book travel arrangements
- Submit and reconcile expense reports
- Provide general support to visitors
- Act as the point of contact for internal and external clients
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers

نوع الوظيفة: دوام كامل

القدرة على التنقل/الانتقال:

- Cairo: التنقل بشكل موثوق أو التخطيط للانتقال قبل البدء في العمل (مطلوب)

_Waldorf Astoria has continued to pioneer exceptional experiences that redefine the art of hospitality; Join our team and be part of a legacy where we shape the future of luxury hospitality._
_It's not just a job vacancy, we will help you elevate your career by offering a variety of learning & development programs, career growth & thousands of opportunities all around the world. Take the next step and be the star of your own success story!_
**What we offer:**
Thriving work environment.
Team members' special rates for Hilton hotels worldwide.
Thousand opportunities for career growth and development.
Comprehensive learning & development programs that fits all fields.
Opportunity to give back to the community and have a bigger social impact through Social Responsibility Hilton programs.
Competitive compensation and benefits.
Daily duty meal.
Life insurance.
**What will I be doing?**
Assistant Executive Housekeeper will support all Housekeeping and Laundry operations including the development of the Team Members within the group so to provide an exceptional experience for our Guests.Specifically, you will be responsible for performing the following tasks to the highest standards:
+ Perform routine inspections of all Housekeeping areas and report any issues to the Executive Housekeeper
+ Ensures all guestrooms, public and back of the house areas (excluding kitchen areas) are maintained to standard and meticulously cleaned.Responsible to train supervisors and fulfil training role in the absence of the trainer. Handles guest complaints and follow through on required actions
+ Conducts all VIP room inspections, involve in special projects associated within the housekeeping scope of responsibilities; manages the lost and found in conjunction with Loss Prevention Policy.
+ Implement, effectively, all Housekeeping policies and procedures including Health and Safety and security
+ Ensure team members have an up-to-date knowledge of all room categories and amenities
+ Assist the Executive Housekeeper to maintain good communication and work relationships in all hotel areas and with external customers and suppliers
+ Ensures staff are trained and have the equipment to consistently deliver outstanding room product and personalized service.
+ Ensure staffing levels cover business demands
+ Ensure ongoing training to support the Executive Housekeeper
+ Ensure communication meetings are conducted
+ Manage staff performance issues in compliance with company policies and procedures
+ Support managing, training and developing the team
+ Deputise in absence of the Executive Housekeeper
+ Provide excellent guest service
+ Assist other departments wherever necessary
**What are we looking for?**
An Assistant Executive Housekeeper serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:
+ Housekeeping experience in the hotel/leisure/retail sector in a managerial or supervisory capacity
+ High level of commercial awareness and cost control capabilities
+ Proficiency, at a basic level, with computers and computer programs, including Microsoft Office
+ Excellent leadership, interpersonal and communication skills
+ Committed to delivering high levels of customer service
+ Flexibility to respond to a range of different work situations
+ Knowledge of Workplace, Health, Safety and Hygiene is essential
+ Strong communication skills
+ A passion for delivering exceptional levels of guest service
It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:
+ Familiar with Property Management Systems
+ Experience managing a department and Profit and Loss account
+ High level of IT proficiency
**What will it be like to work for Hilton?**
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands ( . Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!
**Job:** _Housekeeping and Laundry_
**Title:** _Assistant Executive Housekeeper - Waldorf Astoria Cairo Heliopolis_
**Location:** _null_
**Requisition ID:** _HOT0BVG4_
**EOE/AA/Disabled/Veterans**

**At voco® Cairo Arabella Plaza** , we're all about creating a warm, welcoming stay with a personal touch - and that starts with clean, comfortable spaces that guests instantly feel at home in.
As we prepare to open our doors, we're looking for an **Assistant Executive Housekeeper** who takes pride in the details, leads by example, and inspires their team to deliver exceptional housekeeping standards every single day.
**A little taste of your day-to-day:**
**_Every day is different, but you'll mostly be:_**
+ Leading, coaching, and developing a team committed to delivering exceptional housekeeping and laundry standards.
+ Overseeing inventory and ordering of supplies and equipment, while supporting sustainability by minimizing waste.
+ Assisting in the preparation and management of department budgets to support operational efficiency and profitability.
+ Managing and fulfilling special guest requests, including VIPs and returning guests, to ensure a memorable stay.
+ Supporting deep-cleaning projects and stepping in to assist the team during high-demand periods.
+ Ensuring full compliance with all relevant health, safety, and labor regulations, and promoting a culture of safety across the team.
**What we need from you:**
+ A Bachelor's degree or higher education qualification in Hospitality Management or a related field.
+ 2-3 years of Housekeeping management experience.
+ Excellent communication skills and strong interpersonal abilities to effectively engage with guests and team members.
+ Flexibility to meet brand-specific requirements or additional qualifications as outlined by IHG standards.
**What you can expect from us:**
We give our people everything they need to succeed. From a competitive salary that rewards all your hard work to a wide range of benefits designed to help you live your best work life - including an impressive room discounts and some of the best training in the business.
Our mission is to welcome everyone and create inclusive teams where we celebrate differences and encourage colleagues to bring their whole selves to work. IHG Hotels & Resorts provides equal employment opportunities to applicants and employees without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, or disability. We promote a culture of trust, support, and acceptance. Always welcoming different backgrounds, experiences, and perspectives.
IHG gives every member of the team the room they need to belong, grow, and make a difference in a collaborative environment. We know that to work well, we need to feel well - both inside and outside of work - and through our myWellbeing framework, we are committed to supporting wellbeing in your health, lifestyle, and workplace.
**_So, join us and you'll become part of our ever-growing global family._**
Join voco hotels where every hotel has its unique charm, and our thoughtful hosts create a home away from home. Step by step, we're on a journey towards a sustainable future, treating the planet the same way we do our guests. Seeking individuals with as much character as our vibrant hotels. If you thrive on genuine hospitality, your place is with us at voco hotels
Don't quite meet every single requirement, but still believe you'd be a great fit for the job? We'll never know unless you hit the 'Apply' button. Start your journey with us today.
At IHG Hotels & Resorts, we are proud to be an equal opportunity employer. We firmly believe that all our colleagues deserve to be treated equally and have the same opportunities to develop and grow their skills within our business and provide equal employment opportunities to all applicants and colleagues without regard to an individual's, race, color, ethnicity, national origin, religion, sex, sexual orientation, gender identity or expression, age, disability, marital or familial status, veteran status or any other characteristic protected by law.

Expertise France is the public agency of French international technical cooperation. The agency operates around four priorities:

- democratic, economic and financial governance;
- security and stability of countries in crisis/post-crisis situations;
- sustainable development;
- strengthening health systems, social protection and employment.

In these areas, Expertise France carries out engineering and implementation missions for capacity building projects, mobilizes technical expertise and acts as an aggregator of projects involving public expertise and private know-how.

With an activity volume of 233 million euros, more than 400 projects in portfolio in 80 countries, and 63,000 days of expertise, **Expertise France** focuses its action towards France’s solidarity policy, influence and economic diplomacy.

**Support the financial, budgetary and accounting management**
- Support the management of project bank accounts and project cash
- Prepare local payments: prepare Expertise France's payment monitor payments, and archive documents
- Monitor project expenses and disbursements and ensure timely execution of the project implementation in compliance with Expertise France rules and procedures
- Monitor outstanding advances and providing inputs to the travel focal point for the status of outstanding advances monthly
- Contribute to the development of procedures for the disbursement of subsidies allocated to project partners and municipalities
- Ensure financial follow-up and organize audits of grants to beneficiary municipalities
- Support the project's monthly and annual financial and accounting closures
- Contribute to project annual audits
- Maintain administrative control records such as commitments and expenditures
- Process claims or invoices and other payment requests in line with Expertise France's regulations and instructions
- Assist in the preparation of periodic accounting records, finance and budget documents; record receipts and disbursements (petty cash, vouchers etc.)
- Support the drafting of grant agreements for beneficiary municipalities
- Support financial advisory of the beneficiary municipalities in the proper management of grants allocated (support missions, remote support)
- Support the AFM in organizing the project office : inventory management (supplies, consumables, coffee breaks), acquisition of equipment, software, and supplies for the project office, project asset tracking table: centralize purchasing requirements, prepare purchase orders and track orders through to delivery
- Support the AFM with the logistics of project team travel and expert missions (purchase of tickets, vehicle rental, mission orders, calculation of allowances, requests for long/permanent visas) in liaison with the safety/implementation units when necessary
- Support the design and updating of management tools, including the administrative and financial procedures manual
- Preparation of monthly payroll and petty cash, assist in the preparation of financial reports, purchase orders, cheque requisitions, client invoices, bank reconciliations, and filing of all financial documents
- Contribute to the archiving of the project documents and the proper maintenance of administrative and financial documents
- Facilitate the preparation and payment of payroll taxes for national staff to GRA
- Primarily is the custodian of the Petty cash imprest ensuring that all payments from the petty cash follow the necessary policies and procedures
- Balance and reconcile petty cash regularly to detect mistakes, and prevent the fund from being depleted before it is replenished
- To support the AFM in keeping petty cash safe at all times to prevent theft ensuring that all fraud and intended fraud are reported
- Perform any other duties as assigned by the Administration and Finance Manager, or the senior management team

**Project secretariat and visitor management**
- Support the design and updating of management tools, including the administrative and financial procedures manual
- Facilitate face-to-face and remote meetings
- Welcome visitors. Check that reception signage is up to date, and create the conditions for a successful welcome: logistics, coffee, WC, greetings, etc.
- Maintain, update and disseminate the internal directory and make it available on the common site
- Meeting note-taking
- Mail processing: drafting, follow-ip, filing management
- Circulate information on any special events concerning the team and office organization

**(Please note that the responsibilities are not all-inclusive, as changes to services are made and/or new responsibilities are identified they will be added as deemed appropriate)**

The **Sustainable Cities - Phase 1** project is part of the EU-Ghana Partnership for Sustainable cities. Funded by the European Union and implemented by Expertise France through the Ministry of Local Government, Decentralisation and Local Development (MLGDRD), the objective of the project is to enhance urban pr