4 Clerical Assistant jobs in Egypt

Expertise France is the public agency of French international technical cooperation. The agency operates around four priorities:

- democratic, economic and financial governance;
- security and stability of countries in crisis/post-crisis situations;
- sustainable development;
- strengthening health systems, social protection and employment.

In these areas, Expertise France carries out engineering and implementation missions for capacity building projects, mobilizes technical expertise and acts as an aggregator of projects involving public expertise and private know-how.

With an activity volume of 233 million euros, more than 400 projects in portfolio in 80 countries, and 63,000 days of expertise, **Expertise France** focuses its action towards France’s solidarity policy, influence and economic diplomacy.

**Support the financial, budgetary and accounting management**
- Support the management of project bank accounts and project cash
- Prepare local payments: prepare Expertise France's payment monitor payments, and archive documents
- Monitor project expenses and disbursements and ensure timely execution of the project implementation in compliance with Expertise France rules and procedures
- Monitor outstanding advances and providing inputs to the travel focal point for the status of outstanding advances monthly
- Contribute to the development of procedures for the disbursement of subsidies allocated to project partners and municipalities
- Ensure financial follow-up and organize audits of grants to beneficiary municipalities
- Support the project's monthly and annual financial and accounting closures
- Contribute to project annual audits
- Maintain administrative control records such as commitments and expenditures
- Process claims or invoices and other payment requests in line with Expertise France's regulations and instructions
- Assist in the preparation of periodic accounting records, finance and budget documents; record receipts and disbursements (petty cash, vouchers etc.)
- Support the drafting of grant agreements for beneficiary municipalities
- Support financial advisory of the beneficiary municipalities in the proper management of grants allocated (support missions, remote support)
- Support the AFM in organizing the project office : inventory management (supplies, consumables, coffee breaks), acquisition of equipment, software, and supplies for the project office, project asset tracking table: centralize purchasing requirements, prepare purchase orders and track orders through to delivery
- Support the AFM with the logistics of project team travel and expert missions (purchase of tickets, vehicle rental, mission orders, calculation of allowances, requests for long/permanent visas) in liaison with the safety/implementation units when necessary
- Support the design and updating of management tools, including the administrative and financial procedures manual
- Preparation of monthly payroll and petty cash, assist in the preparation of financial reports, purchase orders, cheque requisitions, client invoices, bank reconciliations, and filing of all financial documents
- Contribute to the archiving of the project documents and the proper maintenance of administrative and financial documents
- Facilitate the preparation and payment of payroll taxes for national staff to GRA
- Primarily is the custodian of the Petty cash imprest ensuring that all payments from the petty cash follow the necessary policies and procedures
- Balance and reconcile petty cash regularly to detect mistakes, and prevent the fund from being depleted before it is replenished
- To support the AFM in keeping petty cash safe at all times to prevent theft ensuring that all fraud and intended fraud are reported
- Perform any other duties as assigned by the Administration and Finance Manager, or the senior management team

**Project secretariat and visitor management**
- Support the design and updating of management tools, including the administrative and financial procedures manual
- Facilitate face-to-face and remote meetings
- Welcome visitors. Check that reception signage is up to date, and create the conditions for a successful welcome: logistics, coffee, WC, greetings, etc.
- Maintain, update and disseminate the internal directory and make it available on the common site
- Meeting note-taking
- Mail processing: drafting, follow-ip, filing management
- Circulate information on any special events concerning the team and office organization

**(Please note that the responsibilities are not all-inclusive, as changes to services are made and/or new responsibilities are identified they will be added as deemed appropriate)**

The **Sustainable Cities - Phase 1** project is part of the EU-Ghana Partnership for Sustainable cities. Funded by the European Union and implemented by Expertise France through the Ministry of Local Government, Decentralisation and Local Development (MLGDRD), the objective of the project is to enhance urban pr

**Main Responsibilities**:
Assists the Vice Chairman & CEO with daily administrative duties and completes a broad variety of administrative tasks that includes managing an active calendar of appointments, completing expense reports, composing and preparing correspondence, arranging complex and detailed travel plans, itineraries and agendas and compiling documents for meetings.

Communicates with the Bank staff on the Vice Chairman & CEO behalf and coordinates logistics with high-level meetings both internally and externally.

Drafts reports, letters, proposals, prepares and coordinates oral and written communication with stakeholders.

Supports the Vice Chairman & CEO in his external commitments and ensures a strict level of confidentiality and discretion.

**Qualifications and Experience**:
Bachelor’s degree of Commerce, Business administration, Economics, accounting or its equivalence.

from 0-2 years of relevant experience

**Skills**:
Excellent command of English and Arabic languages (written and spoken)

Ability to think creatively and identify innovative structured solutions

Excellent diagnostic skills and rigorous approach to problem solving

Excellent communication skills at all levels

Ability to multitask and maintain a healthy interdependent relation with peers and supervisors

Ability to handle multiple business pressures and operate effectively under stress at all levels within the business.

Excellent use of Microsoft Office proficiency.

In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

Familiarity with basic research methods and reporting techniques

An Assistant Front Office Manager assists in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out.

**What will I be doing?**
As Assistant Front Office Manager, you will assist in supervising the Front Office Team to ensure that Team Members are prepared and well-informed to deliver Guests an exceptional experience from check-in through check-out. An Assistant Front Office Manager is responsible for managing the first impressions of our Guests and, therefore, must perform the following tasks to the highest standards:

- Assist the Front Office Manager to oversee the entire Front Office operation to maintain high standards
- Assist the Front Office Manager to evaluate levels of Guest satisfaction and monitor trends, with a focus on continuous improvement
- Ensure regular and VIP Guests are recognised and that the Front Office department operates with a sales attitude and promotes the hotel brand's loyalty scheme
- Maximise room occupancy at best rates and use up-selling techniques to promote hotel services and facilities
- Assist the Front Office Manager with setting departmental objectives, work schedules, budgets, policies, and procedures
- Monitor the appearance, standards, and performance of the Front Office Team Members with an emphasis on training and teamwork
- Ensure Team Members have current knowledge of hotel products, services, pricing and policies, as well as knowledge of the local area, and are continuously trained to learn and understand policies and practices
- Maintain good communication and working relationships with all hotel departments
- Monitor staffing levels to meet cover business demands
- Conduct monthly communication meetings, in the absence of the Front Office Manager, and produce minutes
- Assist the Front Office Manager with staff performance issues in compliance with company policies and procedures
- Assist the Front Office Manager with recruiting, managing, training and developing the Front Office team
- Act in accordance with policies and procedures when working with front of house equipment and property management systems

**What are we looking for?**

Assistant Front Office Managers serving Hilton brands are always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

- Previous supervisory experience in Front Office within the hotel/leisure/retail
- High level of IT proficiency
- High level of commercial awareness and sales capabilities
- Excellent leadership, interpersonal and communication skills
- Accountable and resilient
- Commitment to delivering a high level of customer service
- Flexibility to respond to a variety of work situations
- Ability to work on your own and as part of a team

**What will it be like to work for Hilton?**

Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its. Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all!