13 Central Scheduling jobs in Egypt

Company Description

ARKANIA, established in 2014, is a renowned developer delivering high-quality and luxurious projects in various cities. The company focuses on maintaining excellence and luxury in all their developments.

Objective of This Role

Oversee the strategic and operational planning of the office management department to ensure effective coordination between departments, management of office resources and services, smooth workflow, and achievement of operational objectives within the allocated budget.

Responsibilities & Duties

1. Strategic Oversight and Planning:

• Establish office policies and procedures for facilities and daily operations.
• Plan the utilization of office resources ensuring efficient and cost-effective provisioning.
• Prepare and monitor annual budgets for operational expenses, supplies, and activities.
• Develop data management systems ensuring confidentiality and operational efficiency.

2. Management and Supervision:

• Supervise front office teams, ancillary services, and overall office management staff.
• Delegate tasks and ensure their timely execution.
• Monitor employee performance and provide guidance and ongoing training.

• Coordinate interdepartmental efforts to streamline daily operations.

• Organizational Communication and Coordination:

• Serve as liaison between senior management and office personnel.

• Represent the department in negotiations with vendors and external service providers.

• Collaborate with IT, HR, and procurement departments to ensure process integration.

• Procurement and Inventory Management

• Follow up on purchase requests with the procurement department and verify quantity and specifications upon receipt.

• Raise technical notes or requests for replacements in case of defects or discrepancies.
• Update inventory records in cooperation with stores and conduct periodic stocktaking.

5. Financial Auditing and Advances Management

• Approve and audit office advances and petty cash, ensuring proper settlement in accordance with procedures.

• Review invoices and contracts to ensure compliance with budgets and approved policies.

• Logistics and Maintenance

• Manage daily logistics such as receiving shipments, dispatching official mail, and equipment maintenance and transportation arrangements.

• Organize internal distribution of equipment and ensure facility readiness.
• Receive visitors and handle telephone calls according to established protocols.

7. Daily Operations Support

• Manage incoming and outgoing correspondence, organize meetings, and prepare minutes.
• Support HR in managing employee files and printing departmental documents.
• Prepare and update the daily office management report to ensure follow-up on required items.

8. Process Improvement

• Propose and implement continuous improvements to the office environment and integrate digital tools to enhance workflow (e.g., project management and asset tracking systems).

Job Requirements

Experience & Qualifications:

• Bachelor's degree in Business Administration, Information System, or a related field.
• At least 5 years proven experience as an Office Manager, Front Office Admin, Customer Service Agent or Administrative Assistant.
• Knowledge of Office Administrator responsibilities, systems and procedures.
• Hands on experience with office machines (e.g. fax machines and printers).
• Demonstrated ability to supervise and lead teams effectively.
• Familiarity with office software suites (e.g., Microsoft Office, Google Drive) and project management tools (Click Up).
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).

Skills:

• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills in a fast-paced environment.
• A creative mind with an ability to suggest improvements.

Job description

Job Title: Administrative Support

Job Description:

In Technical Vendor Management Europe department, we are looking for a highly motivated profile to be contracted as a yellow badge for our team for a period between 6-12 months. This role will function as a member of our team full dedicated during the period, with access to systems and resources, including a computer provided. The primary focus will be on maintaining and updating trackers, supporting the creation of reports and newsletters, organizing meetings and agendas, and other related administrative tasks (see below Scope details).

• Expected deliverables:

Tracker Management:

• Maintain and update various projects and team trackers.
• Ensure accuracy and timely updates to reflect current data and statuses.

Report Creation:

• Assist in the creation of detailed performance reports using Excel, PowerPoint, and other relevant tools.
• Compile and format data from various sources for presentation to stakeholders.

Newsletter Support:

• Contribute to the drafting and distribution of newsletters, ensuring clear and professional communication.
• Coordinate with team members to gather necessary content and updates.

Meeting and Agenda Organization:

• Schedule and organize meetings with externals, including preparing agendas, sending invitations, and coordinating logistics.
• Update and manage the team's calendar to ensure efficient use of time and resources.

Wiki maintenance:

• Maintain updated team Wiki with the required information to be shared with other teams

General Administrative Support:

• Provide additional administrative support as needed, such as document preparation, file management, and communication with vendors.
• Liaise with internal and external stakeholders to facilitate smooth operations.

Required qualifications/certifications:

Presentation & Communication Skills:

• High level of English proficiency, both written and verbal.
• Excellent presentation skills, written and verbal.
• Experience in creating executive-level presentations.

Technical Skills:

• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, macros, data modeling).
• Strong PowerPoint skills for creating presentations.
• Experience with data visualization tools (QuickSight, Tableau, or similar).
• Ability to manage and maintain multiple tracking systems and databases.

Data Management & Analysis:

• Proven experience in data cleaning, validation, and transformation.
• Analytical skills to convert raw data into meaningful insights.
• Ability to create and maintain automated reporting systems.

Organizational Skills:

• Strong ability to organize and manage multiple tasks, prioritize effectively, and meet deadlines.

Attention to Detail:

• High level of accuracy in all work, with an ability to spot errors and inconsistencies.

Reporting Skills:

• Ability to make clear nice-look reports by summarizing and capturing key information.

Software/programs/tools:

Microsoft Excel, PowerPoint, Smartsheet and Word.

Required Years of Experience:

2

Job Types: Full-time, Contract

Contract length: 12 months

About 3S

3S is a Silver Partner of Odoo and a Gold Partner of 3CX, committed to providing solutions that boost efficiency and streamline business processes. We created , an intuitive HR mobile app designed to simplify employee management. Our mission is to empower organizations with cutting-edge technology.

Job Description

Carry out administrative tasks involving business responsibilities that require interaction with confidential information, exercising tact, diplomacy, and discretion. The duties are moderately routine and demand consistent attention to detail.

Essential Functions

• Schedule appointments based on priority
• Maintain files and confidential records
• Coordinate project schedules, meetings, and workshops
• Receive, photocopy, distribute, and file various correspondence and reports
• Manage all incoming and outgoing mail, including courier deliveries
• Take and distribute internal meeting minutes when required
• Provide data, information, and supporting materials to assist the manager with daily operations as needed
• Track department or employee data and prepare regular reports by deadlines
• Assist in organizing major business meetings with internal teams and external clients
• Oversee the timely submission of staff expense reports if assigned
• Coordinate facility requirements, such as space and equipment
• Handle routine matters and forward urgent issues during the manager's absence or travel
• Liaise with vendors, Accounts Receivable, Purchasing, and Finance to research and correctly code invoices for payment
• Manage procurement of all facilities-related supplies
• Perform additional duties as assigned

Qualifications

• Relevant university degree
• Fluent in English, both spoken and written
• Proficient with MS Office Suite (Word, PowerPoint, Access, Outlook) and internet applications
• Strong written and verbal communication skills
• Ability to work independently and as part of a team, prioritizing tasks effectively
• Capable of meeting deadlines and managing time efficiently
• Skilled at multitasking
• Able to build and maintain effective working relationships with colleagues, managers, and clients
• Employment offers are contingent upon successful completion of job-specific screening criteria

About NCR Atleos
NCR Atleos, headquartered in Atlanta, is a leader in expanding financial access. Our dedicated 20,000 employees optimize the branch, improve operational efficiency and maximize self-service availability for financial institutions and retailers across the globe.

Job Description Summary: Perform administrative duties with business responsibilities necessitating contact and exposure to confidential information

Job Description: Perform administrative duties with business responsibilities necessitating contact and exposure to confidential information

Requiring use of tact, diplomacy, and discretion. Duties and responsibilities are moderately routine in nature, and require

Essential Functions

• Schedule of appointments as determined by priority
• Maintain all files, confidential records.
• Coordinate travel schedules, arranging meetings and teleconferences
• Receive, photocopy, distribute, and file a variety of incoming and outgoing correspondence and reports.
• Be responsible for all incoming and outgoing mail and correspondence including but not limited to courier deliveries, etc.
• May be responsible for taking and distributing internal meeting minutes.
• Provide relevant data, information, and back-up support materials to assist manager with day to day operations, as requested.
• May track a variety of department and/or employee data and complete regularly scheduled reports by required due date.
• Assist in preparation, obtain appropriate departmental signatures, track and follow up on various personnel actions to include candidate requisition forms for open positions, , employee leaves, promotions, etc
• Assist in the planning, coordination, and preparation of major business meetings, luncheons, and dinners involving both internal and external clients, departments and companies as required.
• May be responsible for the submission of staff expense reports in a timely manner.
• May be responsible for the coordination and planning of facility needs (space, equipment, etc.)
• When manager is on travel or out of office may respond to routine items and forward urgent issues to appropriate individuals.
• Interact with vendors, Accounts Receivable, Purchasing and Finance to research and properly code invoices for payment.
• Take responsibility for the selection and procurement of all Facilities related supplies.
• Performs other duties as required.

Qualifications
Additional Job Description:

• Suitable University Degree
• Fluent in English (Spoken & written)
• Computer skills (MS Office Suite, MS Word, MS PowerPoint, MS Access, MS Outlook, and Internet).
• Good communication skills (written and verbal).
• Ability to work both within a team environment and independently to prioritize tasks
• Ability to maintain timelines
• Ability to manage time efficiently
• Ability to perform multiple tasks.

Ability to establish and maintain effective working relationships with coworkers, managers and clients

Offers of employment are conditional upon passage of screening criteria applicable to the job.

EEO Statement
NCR Atleos is an equal-opportunity employer. It is NCR Atleos policy to hire, train, promote, and pay associates based on their job-related qualifications, ability, and performance, without regard to race, color, creed, religion, national origin, citizenship status, sex, sexual orientation, gender identity/expression, pregnancy, marital status, age, mental or physical disability, genetic information, medical condition, military or veteran status, or any other factor protected by law.

Statement to Third Party Agencies
To ALL recruitment agencies: NCR Atleos only accepts resumes from agencies on the NCR Atleos preferred supplier list. Please do not forward resumes to our applicant tracking system, NCR Atleos employees, or any NCR Atleos facility. NCR Atleos is not responsible for any fees or charges associated with unsolicited resumes.

Responsibilities:

• Process and verify invoices, ensuring accuracy and compliance with company policies.

• Reconcile accounts payable transactions and resolve discrepancies in a timely manner.

• Prepare and process electronic transfers and payments, including checks and bank transfers.

• Maintain accurate and organized financial records for all accounts payable activities.

• Assist with month-end closing procedures and provide supporting documentation as needed.

• Support internal and external audits by providing necessary documentation and explanations.

• Monitor accounts to ensure payments are up to date and follow up on outstanding balances.

• Support the preparation of financial reports related to accounts payable.

• Ensure compliance with tax regulations and internal controls.

• Collaborate with the finance team to improve processes and enhance efficiency.

• Prepare and issue invoices to customers, ensuring compliance with company policies and contractual terms.

• Track outstanding payments and proactively follow up with clients to ensure prompt collection.

• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.

• Investigate and resolve discrepancies or disputes related to customer accounts and payments.

• Collaborate with the sales to verify contract terms and billing details.

• Assist in month-end and year-end closing processes related to accounts receivable.

• Maintain accurate and organized financial records in accordance with company and regulatory standards.

• Support internal and external audits by providing necessary documentation and explanations

• Preparing and analyzing accounts receivable aging reports to monitor overdue accounts and assess credit risk.

• Contribute to process improvements and efficiency initiatives within the finance department.

Job Requirements:

• Bachelor's degree in accounting.

• 1 to 3 years of experience in the same position.

• Strong understanding of accounting principles and accounts payable processes.

• Effective communication and interpersonal skills.

• Very good with Odoo ERP is preferred.

• Excellent attention to detail and a high level of accuracy in data entry and financial record-keeping.

• Good communication skills in English.

• Strong analytical and problem-solving abilities.

• Solid understanding of accounts receivable principles, collections, and reconciliation processes.

• Strong communication and negotiation skills for interacting with customers and internal teams.

• Excellent attention to detail, organizational skills, and time management abilities.

Job Description:

In Amazon Technical Vendor Management Europe department, we are looking for a highly motivated profile to be contracted as a yellow badge for our team for a period between 6-12 months. This role will function as a member of our team full dedicated during the period, with access to Amazon's systems and resources, including a computer provided by Amazon. The primary focus will be on maintaining and updating trackers, supporting the creation of reports and newsletters, organizing meetings and agendas, and other related administrative tasks (see below Scope details).

Expected deliverables:

1.Tracker Management:

•Maintain and update various projects and team trackers.

•Ensure accuracy and timely updates to reflect current data and statuses.

1. Report Creation:

•Assist in the creation of detailed performance reports using Excel, PowerPoint, and other relevant tools.

•Compile and format data from various sources for presentation to stakeholders.

1. Newsletter Support:

•Contribute to the drafting and distribution of newsletters, ensuring clear and professional communication.

•Coordinate with team members to gather necessary content and updates.

4.Meeting and Agenda Organization:

•Schedule and organize meetings with externals, including preparing agendas, sending invitations, and coordinating logistics.

•Update and manage the team's calendar to ensure efficient use of time and resources.

5.Wiki maintenance:

•Maintain updated team Wiki with the required information to be shared with other teams

1. General Administrative Support:

•Provide additional administrative support as needed, such as document preparation, file management, and communication with vendors.

•Liaise with internal and external stakeholders to facilitate smooth operations.

Required qualifications/certifications:

1. Presentation & Communication Skills:

•High level of English proficiency, both written and verbal.

•Excellent presentation skills, written and verbal.

•Experience in creating executive-level presentations.

1. Technical Skills:

•Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, macros, data modeling).

•Strong PowerPoint skills for creating presentations.

•Experience with data visualization tools (QuickSight, Tableau, or similar).

•Ability to manage and maintain multiple tracking systems and databases.

1. Data Management & Analysis:

•Proven experience in data cleaning, validation, and transformation.

•Analytical skills to convert raw data into meaningful insights.

•Ability to create and maintain automated reporting systems.

1. Organizational Skills:

•Strong ability to organize and manage multiple tasks, prioritize effectively, and meet deadlines.

1. Attention to Detail:

•High level of accuracy in all work, with an ability to spot errors and inconsistencies.

1. Reporting Skills:

•Ability to make clear nice-look reports by summarizing and capturing key information.

Role Summary

We are seeking an experienced
Bookkeeper & Admin Support Specialist
to join our team. The role will be full-time, remote from Egypt, and aligned with Australian business hours.

The ideal candidate will have a strong background in
bookkeeping, accounts payable (AP), accounts receivable (AR), and financial administration
, with additional experience supporting a
Managed Services / IT environment
. Excellent English communication (written and verbal) is critical, as this role will involve direct interaction with stakeholders.

Key Responsibilities

• Manage daily bookkeeping and reconciliations.
• Handle accounts payable and receivable, invoicing, and expense tracking.
• Prepare monthly reporting packs and support financial audits.
• Assist with compliance tasks.
• Provide general admin support to the operations team.
• Liaise with Australian stakeholders, vendors, and partners during business hours.

Requirements

• Proven bookkeeping/accounting experience (5+ years).
• Strong AP/AR management background.
• Experience in Managed Services or IT consulting environment preferred.
• High attention to detail and accuracy.
• Excellent English (verbal and written).
• Must be able to work
  Australian business hours
  .

Job Description:

In Amazon Technical Vendor Management Europe department, we are looking for a highly motivated profile to be contracted as a yellow badge for our team for a period between 6-12 months. This role will function as a member of our team full dedicated during the period, with access to Amazon's systems and resources, including a computer provided by Amazon. The primary focus will be on maintaining and updating trackers, supporting the creation of reports and newsletters, organizing meetings and agendas, and other related administrative tasks (see below Scope details).

Expected deliverables:

1.Tracker Management:

•Maintain and update various projects and team trackers.

•Ensure accuracy and timely updates to reflect current data and statuses.

2. Report Creation:

•Assist in the creation of detailed performance reports using Excel, PowerPoint, and other relevant tools.

•Compile and format data from various sources for presentation to stakeholders.

3. Newsletter Support:

•Contribute to the drafting and distribution of newsletters, ensuring clear and professional communication.

•Coordinate with team members to gather necessary content and updates.

4.Meeting and Agenda Organization:

•Schedule and organize meetings with externals, including preparing agendas, sending invitations, and coordinating logistics.

•Update and manage the team's calendar to ensure efficient use of time and resources.

5.Wiki maintenance:

•Maintain updated team Wiki with the required information to be shared with other teams

6. General Administrative Support:

•Provide additional administrative support as needed, such as document preparation, file management, and communication with vendors.

•Liaise with internal and external stakeholders to facilitate smooth operations.

Required qualifications/certifications:

1. Presentation & Communication Skills:

•High level of English proficiency, both written and verbal.

•Excellent presentation skills, written and verbal.

•Experience in creating executive-level presentations.

2. Technical Skills:

•Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, macros, data modeling).

•Strong PowerPoint skills for creating presentations.

•Experience with data visualization tools (QuickSight, Tableau, or similar).

•Ability to manage and maintain multiple tracking systems and databases.

3. Data Management & Analysis:

•Proven experience in data cleaning, validation, and transformation.

•Analytical skills to convert raw data into meaningful insights.

•Ability to create and maintain automated reporting systems.

4. Organizational Skills:

•Strong ability to organize and manage multiple tasks, prioritize effectively, and meet deadlines.

5. Attention to Detail:

•High level of accuracy in all work, with an ability to spot errors and inconsistencies.

6. Reporting Skills:

•Ability to make clear nice-look reports by summarizing and capturing key information.

Who are WebBeds?

WebBeds is the fastest growing and most significant accommodation supplier to the travel industry. We are a global company offering ground services (hotels, transfers, tours, activities) to travel professionals. Our products help our partners and customers to create amazing Travel experiences.

Our Products range from a Retail Online platform, Integration Connectivity hub and distribution APIs to name but a few and our systems are 100% cloud hosted processing up to 4.5bn search requests daily We deliver amazing outcomes using leading edge technology through innovative and creative thinking.

WebBeds is a subsidiary of Web Travel Group (ASX: WEB) – an ASX 200 listed company operating a global digital travel business.

What makes us stand out?

• We are a wholesale global travel organisation

• We have 1500+ people speaking 50+ languages in 120+ cites across 50+ countries

• We partner with over 400,000 properties in more than 14,000 destinations

• We work with more than 44,000 travel companies in 145 source markets

• We have an amazing Technology team focused on delivering valuable outcomes using innovative tech and creative & lateral thinking

How will you make an impact?

The Administrative Support Assistant Contracting is responsible for providing a high standard support to Contracting department.

Key elements to the role include, but not limited to:

• Administrative tasks
• Adhoc projects
• Weekly/ Monthly/ Yearly reports and presentation internally and externally.
• Monitor the daily Third Party bookings and communicate with the internal stakeholders to fix the issues.
• Support the Contracting CMs in terms of reporting.
• Answering departmental email/phone inquiries and handling complaints in a courteous, professional manner
• Ensuring office supplies are maintained, to always ensure adequate levels of necessary supplies
• Create and maintain filing systems, both electronic and physical & ensuring the confidentiality and security of files and filing systems
• Coordinating schedules, arranging meetings, preparing & distributing memos and reports, and other correspondence, and ensuring that everyone is kept current on necessary Contracting department news and information
• Overseeing special projects and tracking progress towards company goals
• Manage business travel arrangements
• Developing, reviewing, and improving administrative systems, policies and procedures
• Write and edit documents from letters to reports and instructional documents
• Assisting with a variety of administrative tasks including copying, taking notes, and making travel plans

The skills we would love to see in your suitcase

Qualifications & Knowledge

• Understanding of B2B hospitality & Tourism business and electronic distribution channels used for the distribution of lodging products
• Excellent presentation skills
• Ability to multitask

Experience, Skills and Behavioural Requirements

• Strong communication skills
• Exceptional time, task, and resource management skills
• Strong problem solving, critical thinking, coaching, interpersonal, and verbal and written communication skills
• Planning and Organisation skills - ability to multi-task, be proactive and ability to work independently and use your own initiative
• Must have advanced software skills (Microsoft Office), specific in Excel & PPT & Power BI
• OTA, Travel & Tourism, hospitality Experience (2+ years) is required

Why choose us as your next destination?

We are super proud of our dedicated team of friendly, energetic & passionate professionals. Our people are key to the success of our business & everybody at WebBeds has their own unique role to play as we continue to drive the company forward.

Over 50 different languages are spoken by our workforce, but whether working from offices in Dubai or London or out in the field in Johannesburg or Buenos Aires, we all share the common goal to take pride in what we do & to deliver our partners with unbeatable service & support.

• International highly skilled group of experts from all around the globe

• Dynamic environment with the chance to grow, influence & impact change

• Disruptive, fast-growing market leader within travel & endless possibilities

• Culture built on collaboration empowerment and innovation

Click for more information about life at WebBeds :

Find out more about the WebBeds business