118 Admin Assistant jobs in Egypt

A well-known Law firm located in "Maadi"

is looking for "Admin Assistant"

Duties & Responsibilities:

You will be responsible for :

● Screen phone calls, inquiries and requests, and handle them when appropriate;

● Greet and assist visitors;

● Direct clients to the appropriate staff member;

● Carry out administrative duties such as filing, typing, copying, scanning, etc.;

● Manage correspondence (emails, letters, packages etc.);

● Store, manage and track company's documents;

● Devise and maintain office systems, including data management;

● Produce documents, brief papers, reports and presentations;

● Handle administrative requests and queries from senior managers; and

● Respond to public inquiries.

Requirements:

* Bachelor's degree;

* Proven admin experience for 0 - 3 years;

* Excellent command of both spoken and written English;

* Fast in typing (English and Arabic);

* Excellent communication skills; and

* Proficiency in MS Office with expertise in Microsoft Word, Excel & PowerPoint.

If your qualifications met this criteria, Please apply Or kindly send your resume on and mention the Position "Admin Assistant" and your expected NET salary.

Date posted: 26 Jun 2025

City: Cairo

Country/Region: EG

Type of Contract: Local Assignement

Job Requisition ID: 8994

Admin Assistant - (Outsourced Position)

Job Purpose:
We are seeking a detail-oriented and proactive Medical Affairs Coordinator to join our dynamic team. The ideal candidate will be responsible for coordinating various Medical Affairs functions, including budget management, archiving, and assisting with studies, conferences, and events.

Key Responsibilities:

• Strategic Support and Analysis:
• Support Medical Affairs Team: Analyze qualitative and quantitative information to support strategic decision-making.
• Feedback and KPI Reporting: Assist with the collation and reporting of feedback and KPIs, such as market data.
• Meeting and Event Coordination:
• Meeting Coordination: Coordinate national and international meetings, ensuring all logistics are managed efficiently.
• Event Management: Manage and follow up on medical event requests, including PO generation to HCOs/HCPs.
• Travel Logistics: Coordinate approvals and travel logistics for doctor sponsorships and congress sponsorships.
• Secretarial Support: Coordinate local and international travel arrangements, workshops, and events for the team.
• Administrative and Document Management:
• Administrative Support: Perform administrative tasks to enable team members to focus on their core objectives.
• Document Preparation: Assist with document preparation regarding business plans for Servier International.
• Documentation: Prepare and distribute workshop and other relevant documentation within agreed deadlines.
• Contract Management: Complete documentation related to payments and contracts, including speaker and consultancy contracts.
• Materials Management: Maintain close oversight of materials stock management.
• IT and Systems Management:
• IT Systems Management: Work with specialized IT programs (e.g., VEEVA & JDE) to upload information, place, and follow up on purchase orders.
• Communication and Stakeholder Engagement:
• Supplier Communication: Communicate with external suppliers to manage adherence to SLAs (Service Level Agreements).
• Stakeholder Engagement: Build and maintain excellent relationships with all stakeholders, internally and externally.
• Confidentiality: Maintain confidentiality and demonstrate assertiveness when prioritizing demands.
• Translation and Localization:
• Translation: Translate promotional materials from English to Arabic.
• Compliance and Cost Management:
• Compliance: Comply with relevant regulatory and Servier system, policy, and process requirements.
• Cost Containment: Complete payment requisitions, obtain approval, and submit to Finance for payment.
• Invoice Management: Capture, scan, log, and file invoices and proof of payment.
• Purchase Order Generation: Generate and raise purchase orders as needed.
• Service Provider Accountability: Hold service providers accountable for delivery in line with SLAs and company standards.
• Problem-Solving and Budget Management:
• Problem-Solving: Anticipate problems and proactively solve them.
• Budget Review Participation: Participate in budget reviews and monitor expenditures versus budget.
• Visual Aids Preparation: Manage visual aids technical preparation and submission to MOH for approval.

Qualifications:

• Bachelor's degree in business administration, Marketing, or related field with proficient verbal and written English skills.
• Minimum of 2 years' experience as an Admin Assistant or Coordinator or in a similar role.
• Familiarity with Pharma industry, policies, SOPs, and international regulatory requirements.
• Proficient in relevant MS Office (PowerPoint, Excel, Word) Photoshop is a plus.

Skills and Competencies:

• Excellent organizational and communication skills.
• Ability to build and maintain productive relationships with stakeholders.
• Strong problem-solving and decision-making abilities.
• High attention to detail and ability to handle multiple priorities.
• Demonstrates resilience and flexibility in a fast-paced environment.

Whatever your area of expertise, your work within the Servier Group helps advance therapeutic progress for the benefit of patients. You will be part of teams recognized for their scientific excellence and reach your full potential in a professional environment that encourages you to develop yourself. Tailor-made onboarding journeys, mobility opportunities, quality trainings, responsible management, team spirit. All this and more in a workplace focused on your well-being.

At Servier, we are committed to therapeutic progress to serve patient needs. We put the diversity of our employees as a source of richness for the fulfillment of this vocation.

About the job

Discover Your Potential, Let Evyap Grow With You, Let You Grow With Evyap

With more than 4,000 employees and export business to more than 100 countries, EVYAP's success story started in a small atelier in Erzurum in 1927. Our trusted brands, including Duru, Arko Nem, Arko Men, Emotion, Blade, Activex, Evy Baby and Fax are loved worldwide. With facilities in Turkey, Egypt, and the world's largest oleo chemicals plant in Malaysia, we remain committed to innovation, sustainability, and creating value, all within a collaborative environment where our employees thrive.

We believe in becoming stronger together with you. Every new beginning is an exciting journey filled with fresh ideas and opportunities.

At Evyap, we share and respect, we are productive, responsible, and continuously improve ourselves. Here, you'll find a world where you can grow, leave your mark through diverse projects, and thrive both personally and professionally. Together, we'll grow and achieve greater success. Are you ready to embark on this journey with us?

What You'll Be Doing?

• Translate any required documents
• Welcome guests and clients to the office and directing them to the relevant office.
• Scheduling meetings & preparing conference rooms for meetings.
• Maintaining general office files, and other files related to the company's operations.
• Filing documents, as well as entering data and maintaining databases.
• Making travel arrangements for employees.
• Printing and copying documents as needed.
• Act as the point of contact for internal and external clients.
• Order office supplies

Who We're Looking For?

• Excellent communication skills.
• Fluency in English language.
• proficiency with MS office.
• Bachelor's degree.
• Cairo Resident is Must.
• 1-3 years of experience as an Administration or Executive secretary

The Opportunities of Joining Us:

At Evyap, you're not just working, you're becoming part of a global organization. As a member of an internationally recognized company, you'll experience the excitement of shaping new ideas and driving innovation across continents. Here, your growth, creativity, and contributions are truly valued, offering you the unique opportunity to be part of our global success and benefit from the strength of Evyap. Some of our advantages are

Hybrid Working:

At Evyap, we offer our employees the flexibility to work from the office 4 days a week and from home 1 day a week. We make office days even more enjoyable with social events and special day celebrations.

Global Opportunities:

Work as an expat in offices across Indonesia, Malaysia, Russia, the USA, and Egypt, with opportunities to be part of international projects.

Learning & Development:

Enjoy monthly events, including webinars, digital training, and fun challenges to help you grow and have fun

E-Joy Club:

Engage in social events covering music, art, sports, and social causes, connecting with your colleagues on different levels.

Competitive Compensation:

Receive a competitive salary and strong union benefits, including holiday, fuel, and food allowances.

If you want to grow in an innovative environment, build a career full of global opportunities, and be a part of Evyap, we are looking forward to your application.

· Medical admin work (filling forms – scan requests, surgery bookings)
• Matching clinics between hospitals and practice management database

· Adding new patient information on Practice Management System (Medd base)

· Assisting the PA with adding and cancelling clinics

· Sending review invitations via email

· Chasing appointment authorization codes via email

·
• Posting and emailing clinic letters to patients and GPs

·
• Sending appointment confirmation emails to patients.

·
• Updating PAs of the missing appointments to take action

·
• Making sure that the authorization codes and LOGs are in place for the appointments

·
• Checking the renaming of the LOGS is done accurately based on the agreed format

·
• Making sure that all the required clinic actions are done.

·
• Making sure that all the surgery documents are sent and uploaded on Medd base

·
• Receiving calls as an operator and transferring them to the required PA

·
• Creating and delivering reports to Team leaders
•

· Upload scanned files from Teams to Medd base

·
• Review scanned registration forms and compare the given information with the ones on the system
• Uploads reports from external hospitals to Medd base

·
• Escalating issues and complaints to the Team Leader
• Assist team members upon team leader's request

Job Requirements:

· Fluent English

· High Communication Skills

· Multitasker and Customer focused

· Eager to learn

· Good English in writing skills

· Team Player

· Flexible

Skills:

• Excellent verbal and written communication skills.

• Applicants should have an aptitude for sales

• Strong organizational and multitasking abilities.

• High level of empathy and interpersonal skills.

• Ability to work under pressure and handle challenging situations calmly.

Working Hours: 11:00AM to 7:00PM

Working Days: Monday to Friday ( Saturday & Sunday off )

Work Location: El merghany - Heliopolis

Job Responsibilities

• Manage the reception desk, greet and assist office visitors
• Answer and direct phone calls
• Coordinate repairs to office equipment
• Perform administrative duties (filing, typing, copying, binding, scanning, etc.)
• Prepare the employee workstations with all necessary stationery supplies
• Arrange and coordinate travel bookings for employees (flights, accommodations, visas, and transportation)
• Assist in preparing travel itineraries and expense reports
• Book conference calls, rooms, taxis, couriers, hotels, etc
• Maintain travel records and ensure compliance with company travel policies
• Organize work arrangements for senior managers
• Handle sensitive information confidentially
• Oversee and supervise the admin team

Requirements

• Bachelor's university degree
• Fluent English
• Experience from 1 to 2 year in similar position
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office

. Job Purpose

Managing administration involves overseeing and coordinating the essential functions that support the smooth

operation of an organization. This role encompasses a range of responsibilities, including managing office

operations, maintaining records, and ensuring compliance with policies and regulations. Key duties include

handling correspondence, organizing meetings, and managing office supplies and equipment. Additionally, it

involves supervising administrative staff, coordinating with other departments, and addressing any operational

issues that arise. The goal is to ensure efficient administrative processes, support organizational objectives,

and maintain a productive and orderly work environment.

. Description :

1. Oversee and manage daily office operations to ensure efficiency and productivity.

2. Coordinate office activities, including scheduling meetings, handling correspondence, and managing

office supplies.

1. Manage meeting room booking through employee requests and meeting room reservation policy,

arrange availability based on priority.

1. Supervise administrative staff, including office boys, drivers, and other support personnel.

2. Provide guidance, training, and performance feedback to ensure high-quality work and professional

development.

1. Handle administrative tasks such as document management, and office organization.

2. Ensure that office procedures and policies are followed and updated as needed.

3. Facilitate effective communication within the office and support interdepartmental collaboration.

4. Manage office supplies and equipment, including ordering and inventory control.

5. Greet and assist visitors, clients, and job candidates, coordinating with HR to distribute and collect job

application forms.

1. Manage flight and hotel reservations for employees traveling on business trips, ensuring cost-effective

and timely arrangements.

1. Plan and organize company events, conferences, and meetings, coordinating logistics, venues, and

vendors.

1. Receive, sort, and distribute office shipments, courier packages, and mail (e.g., DHL, FedEx) to the

relevant departments.

1. Maintain records of travel bookings, shipments, and office-related documentation for tracking and

reporting purposes.

1. Monitor and control the office budget, ensuring cost-effective practices and adherence to financial

guidelines.

1. Address and resolve any operational issues or conflicts that arise within the office environment.

2. Implement solutions to improve office processes and address any staff or administrative concerns.

3. Ensure compliance with health and safety regulations within the office environment.

4. Oversee maintenance and cleanliness of the office space to create a safe and pleasant work

environment.

1. Prepare and maintain reports on office activities, performance metrics, and any issues or

improvements needed.

1. Ensure accurate record-keeping and documentation for administrative processes.

Qualifications :

· A bachelor's degree in Business Administration, Management, or a related field is preferred.

· Previous experience in office management or a related administrative role is required.

· Proven experience as an Office Manager or in a similar administrative role.

· Strong organizational and multitasking skills.

· Excellent communication and interpersonal abilities.

· Proficiency in office software (e.g., Microsoft Office) and office equipment.

· Ability to manage budgets and handle financial tasks.

· Knowledge of office procedures, health and safety regulations, and administrative best practices.

Job Responsibilities

• • Manage the reception desk, greet and assist office visitors.
• Answer and direct phone calls
• Coordinate repairs to office equipment.
• Perform administrative duties (filing, typing, copying, binding, scanning, etc.).
• Prepare the employee workstations with all necessary stationery supplies
• Arrange and coordinate travel bookings for employees (flights, accommodations, visas, and transportation).
• Assist in preparing travel itineraries and expense reports.
• Book conference calls, rooms, taxis, couriers, hotels, etc.
• Maintain travel records and ensure compliance with company travel policies
• Organize work arrangements for senior managers.
• Handle sensitive information confidentially.
• Oversee and supervise the admin team.

Requirements

• Bachelor's university degree.
• Fluent English.
• Experience from 1 to 2 year in similar position.
• Knowledge of office management systems and procedures.
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Proficient in MS Office.

Company Description

Codezone is an Egyptian software development company established in 2010, specializing in providing advanced technological solutions through ERP systems to assist companies in managing operations, people, and technology. The company offers products such as Myelin, I-Zone, PeopleZone, CRM, and E-Invoice to meet the diverse needs of organizations in the Middle East and Africa.

Role Description

We are seeking a highly organized and experienced Adim assistant /Executive Secretary to support senior management. The ideal candidate will perform a variety of administrative tasks, including managing schedules, handling correspondence, and coordinating meetings. The Executive Secretary will serve as a key point of contact and ensure the smooth running of the office.

Qualifications

• Bachelor's degree in Business Administration, Commerce, or a related field.
• Fluent in English, with excellent written and verbal communication skills.
• 2- 3 max. years
  of experience as an Executive Secretary or in a similar administrative role.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion.
• Excellent time management skills and the ability to prioritize tasks effectively.
• Strong interpersonal skills and ability to communicate with all levels of the organization.

Interesting candidates are welcome to send their updated resumes to:

-

The Administrative Assistant to the HR Director provides high-level administrative and organizational support to ensure the smooth operation of the Human Resources office. This role is responsible for managing daily administrative tasks, coordinating HR communications, supporting employee engagement initiatives, and maintaining confidentiality in handling sensitive information. The role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic hospitality environment.

What will I be doing?
The Administrative Assistant to the HR Director provides high-level administrative and organizational support to ensure the smooth operation of the Human Resources office. This role is responsible for managing daily administrative tasks, coordinating HR communications, supporting employee engagement initiatives, and maintaining confidentiality in handling sensitive information. The role requires strong organizational skills, attention to detail, and the ability to multitask in a dynamic hospitality environment:

• Manage the HR Director's calendar, appointments, and travel arrangements.
• Prepare correspondence, reports, and presentations as required.
• Handle confidential information with discretion.
• Assist with recruitment logistics (scheduling interviews, coordinating candidate communication, preparing interview materials).
• Support onboarding processes, including preparing employee files, welcome kits, and orientation schedules.
• Maintain and update HR databases, personnel records, and filing systems.
• Assist in organizing employee events, recognition programs, and engagement activities.
• Draft and circulate internal communications on behalf of the HR Director.
• Serve as a point of contact for employee inquiries, directing them appropriately.
• Prioritize and manage incoming emails, ensuring urgent matters are flagged and addressed promptly.
• Maintain trace files and set reminders to support the HR Director's follow-up on key actions.
• Manage office supplies for the HR department, ensuring adequate stock and timely replenishment.

What are we looking for?
A Human Resources Administrative Assistant serving Hilton brands is always working on behalf of our Guests and working with other Team Members. To successfully fill this role, you should maintain the attitude, behaviours, skills, and values that follow:

• Previous experience in an administrative or HR support role, ideally within hospitality.
• Strong proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent communication skills in English (both written and verbal).
• Strong organizational, time management, and multitasking abilities.
• High level of professionalism, discretion, and confidentiality.

It would be advantageous in this position for you to demonstrate the following capabilities and distinctions:

• Previous experience in Human Resources
• Excellent knowledge of hospitality

What will it be like to work for Hilton?
Hilton is the leading global hospitality company, spanning the lodging sector from luxurious full-service hotels and resorts to extended-stay suites and mid-priced hotels. For nearly a century, Hilton has offered business and leisure travelers the finest in accommodations, service, amenities and value. Hilton is dedicated to continuing its tradition of providing exceptional guest experiences across its global brands. Our vision "to fill the earth with the light and warmth of hospitality" unites us as a team to create remarkable hospitality experiences around the world every day. And, our amazing Team Members are at the heart of it all

Work Locations
Hilton Cairo Heliopolis

Schedule
Full-time

Brand
Hilton Hotels & Resorts

Job
Human Resources