3 Office Coordination jobs in Egypt
Executive Administrative Assistant
IBM
Posted today
Job Viewed
Job Description
Introduction
At IBM, work is more than a job - it's a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you've never thought possible. Are you ready to lead in this new era of technology and solve some of the world's most challenging problems? If so, lets talk.
Your Role and Responsibilities
**Supporting General Manager and other executives at IBM Egypt**
- Set up meetings across multiple country
- and time zones
- Reservation of meeting rooms, technical equipment
- Arrangement of national and international conference calls
- Detailed travel arrangement and organization
- Arrangement of visa letter for countries where necessary
- Preparation and creation of meeting, event, workshop agendas
- Travel expense reports
- Collect input and summaries from team members
- Stand in for colleagues in case of vacation and sickness
Required Technical and Professional Expertise
- Complete Secondary/High school education, University is not a condition.
- Priority is put on experience: at least 3 years of practice as an assistant, preferably in an environment of international company, very good organization and communication skills
- Fluent Arabic and English (spoken and written) - communication on daily basis.
**Personal requirements**:
- Flexibility in an environment of often-changing situations
- Strong team orientation - in most cases, you have to work with other assistant within IBM, handle stand in situations
- Efficient communication
- Passion for the business and dynamic attitude
- Proactive work habits - to be able to handle many items in the run-up
- Acceptance of working within defined processes
- Self dependency - to handle stand in situations and provide smooth support
- Stress resistant
- Organizational talent and talent for clear prioritization
- Interest to work in an innovative and permanently changing environment
- Timeliness and punctuality
Preferred Technical and Professional Expertise
Please refer to JD
About Business UnitIBM Corporate Headquarters (CHQ) team represents a variety of functions such as marketing, finance, legal, operations, HR, and more, all working together to solve some of the world's most complex problems, help our clients achieve success and build collaborative work environments for IBMers.
Being an IBMer means you’ll be able to learn and develop yourself and your career, you’ll be encouraged to be courageous and experiment everyday, all whilst having continuous trust and support in an environment where everyone can thrive whatever their personal or professional background.
Our IBMers are growth minded, always staying curious, open to feedback and learning new information and skills to constantly transform themselves and our company. They are trusted to provide on-going feedback to help other IBMers grow, as well as collaborate with colleagues keeping in mind a team focused approach to include different perspectives to drive exceptional outcomes for our customers. The courage our IBMers have to make critical decisions everyday is essential to IBM becoming the catalyst for progress, always embracing challenges with resources they have to hand, a can-do attitude and always striving for an outcome focused approach within everything that they do.
Are you ready to be an IBMer?
At IBM, work is more than a job - it's a calling: To build. To design. To code. To consult. To think along with clients and sell. To make markets. To invent. To collaborate. Not just to do something better, but to attempt things you've never thought possible. Are you ready to lead in this new era of technology and solve some of the world's most challenging problems? If so, lets talk.
Your Role and Responsibilities
**Supporting General Manager and other executives at IBM Egypt**
- Set up meetings across multiple country
- and time zones
- Reservation of meeting rooms, technical equipment
- Arrangement of national and international conference calls
- Detailed travel arrangement and organization
- Arrangement of visa letter for countries where necessary
- Preparation and creation of meeting, event, workshop agendas
- Travel expense reports
- Collect input and summaries from team members
- Stand in for colleagues in case of vacation and sickness
Required Technical and Professional Expertise
- Complete Secondary/High school education, University is not a condition.
- Priority is put on experience: at least 3 years of practice as an assistant, preferably in an environment of international company, very good organization and communication skills
- Fluent Arabic and English (spoken and written) - communication on daily basis.
**Personal requirements**:
- Flexibility in an environment of often-changing situations
- Strong team orientation - in most cases, you have to work with other assistant within IBM, handle stand in situations
- Efficient communication
- Passion for the business and dynamic attitude
- Proactive work habits - to be able to handle many items in the run-up
- Acceptance of working within defined processes
- Self dependency - to handle stand in situations and provide smooth support
- Stress resistant
- Organizational talent and talent for clear prioritization
- Interest to work in an innovative and permanently changing environment
- Timeliness and punctuality
Preferred Technical and Professional Expertise
Please refer to JD
About Business UnitIBM Corporate Headquarters (CHQ) team represents a variety of functions such as marketing, finance, legal, operations, HR, and more, all working together to solve some of the world's most complex problems, help our clients achieve success and build collaborative work environments for IBMers.
Being an IBMer means you’ll be able to learn and develop yourself and your career, you’ll be encouraged to be courageous and experiment everyday, all whilst having continuous trust and support in an environment where everyone can thrive whatever their personal or professional background.
Our IBMers are growth minded, always staying curious, open to feedback and learning new information and skills to constantly transform themselves and our company. They are trusted to provide on-going feedback to help other IBMers grow, as well as collaborate with colleagues keeping in mind a team focused approach to include different perspectives to drive exceptional outcomes for our customers. The courage our IBMers have to make critical decisions everyday is essential to IBM becoming the catalyst for progress, always embracing challenges with resources they have to hand, a can-do attitude and always striving for an outcome focused approach within everything that they do.
Are you ready to be an IBMer?
This advertiser has chosen not to accept applicants from your region.
0
Site Administrative Assistant, Customer Service
Cairo, Al Qahirah
Souq.com for E-Commerce LLC
Posted today
Job Viewed
Job Description
Bachelor's degree with proficiency in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint) - Ability to create graphs in MS Office products - Ability to work a flexible schedule (Sunday
- Thursday) and overtime as needed. - 3+ years of office administration experience required.
Job summary
Amazon ME CS team is seeking an administrative professional with a track record of earning the trust of stakeholders, customer-obsession and self-motivation to support CS team in Cairo. This is a great opportunity to join a high functioning and dynamic team with plenty of new challenges & responsibilities for you to grow and further your professional career.
Key job responsibilities
- Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
- Maintaining schedules, planning events, coordinating meetings, and conferences for the Central Flow Operations Staff.
- Own and manage conference room coordination and room calendar management.
- Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed.
- Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs.
- Work with outside vendors to coordinate upkeep, and maintenance of CAI15
- Run work-related errands as needed.
- Think and plan ahead, delegate responsibilities appropriately and manage time effectively.
- Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items.
- Management of complex calendars and scheduling with diplomacy and discretion.
- Serve as representative on department team-building activities and peer recognition.
- Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).
- Experience providing executive support assistance at senior management level - Project management experience. Strong analytical skills and demonstrated ability to improve processes. - 5+ years of prior executive assistant experience - Experience working with Human Resource and Finance administrative functions
- Thursday) and overtime as needed. - 3+ years of office administration experience required.
Job summary
Amazon ME CS team is seeking an administrative professional with a track record of earning the trust of stakeholders, customer-obsession and self-motivation to support CS team in Cairo. This is a great opportunity to join a high functioning and dynamic team with plenty of new challenges & responsibilities for you to grow and further your professional career.
Key job responsibilities
- Manage and complete expense reports for General Manager, Senior Leader(s) if applicable, and yourself as needed.
- Maintaining schedules, planning events, coordinating meetings, and conferences for the Central Flow Operations Staff.
- Own and manage conference room coordination and room calendar management.
- Scheduling cost effective travel arrangements which include: airfare/hotel/ground transportation for General Manager, and Senior Leader(s) as needed.
- Assist with internal communications for associates and leadership among multiple platforms, interfaces, and programs.
- Work with outside vendors to coordinate upkeep, and maintenance of CAI15
- Run work-related errands as needed.
- Think and plan ahead, delegate responsibilities appropriately and manage time effectively.
- Compile team goals, track and help drive completion of key deliverables and follow up on outstanding items.
- Management of complex calendars and scheduling with diplomacy and discretion.
- Serve as representative on department team-building activities and peer recognition.
- Organize, execute, and assist with team activities (staff meeting agendas, all-hands meetings, off-sites, and team social events).
- Experience providing executive support assistance at senior management level - Project management experience. Strong analytical skills and demonstrated ability to improve processes. - 5+ years of prior executive assistant experience - Experience working with Human Resource and Finance administrative functions
This advertiser has chosen not to accept applicants from your region.
1
Office Administrator, Egypt
Flat6Labs
Posted today
Job Viewed
Job Description
Flat6Labs Office Administrato is responsible for the organization and coordination of Flat6Labs Egypt office administrative operations, providing timely support to executive members and supporting Egypt team members with resources to facilitate organizational effectiveness and efficiency. We are looking for someone who should be well-organized, have great time management skills, and be able to act without guidance.
**Main Responsibilities**:
- Manage office budget (petty cash), purchase orders (PO), and procurement.
- Keep updated records of office expenses and costs.
- Organize and maintain the office filing system.
- Establish procedures for record-keeping.
- Ensure security and confidentiality of data.
- Ensure office policies and procedures are being adhered to.
- Monitor and maintain office supplies inventory.
- Maintain a safe and secure working environment.
- Assign and monitor clerical and administrative responsibilities and tasks among office staff
- Ensure housekeeping and maintenance are executed efficiently.
- Coordinate office staff activities to ensure maximum efficiency.
- Assist in organizing company internal/external events.
- Handle reservations for outside office meetings/venues.
- Act as the point of contact among executives, employees, clients, and other external partners
- Manage information flow in a timely and accurate manner.
- Handle memos, cheques, and documents that require signing.
- Screen and direct office phone calls and distribute correspondence.
- Transcribing conference calls + meeting minutes when needed.
- Make travel and accommodation arrangements, in addition to visa handling when required.
- Coordinate with regional offices regarding any bookings, documents.etc
- Greet and welcome visitors as soon as they arrive at the office and direct them appropriately.
- Ensure the office space and reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
**Requirements**:
- Minimum 2 to 3 years of experience in office management, administration or another similar role.
- Excellent English skills
- Excellent MS Office knowledge
- Professionalism
- Excellent verbal and written communication skills
- Outstanding organizational and time management skills.
- Attention to detail and high level of accuracy
**Main Responsibilities**:
- Manage office budget (petty cash), purchase orders (PO), and procurement.
- Keep updated records of office expenses and costs.
- Organize and maintain the office filing system.
- Establish procedures for record-keeping.
- Ensure security and confidentiality of data.
- Ensure office policies and procedures are being adhered to.
- Monitor and maintain office supplies inventory.
- Maintain a safe and secure working environment.
- Assign and monitor clerical and administrative responsibilities and tasks among office staff
- Ensure housekeeping and maintenance are executed efficiently.
- Coordinate office staff activities to ensure maximum efficiency.
- Assist in organizing company internal/external events.
- Handle reservations for outside office meetings/venues.
- Act as the point of contact among executives, employees, clients, and other external partners
- Manage information flow in a timely and accurate manner.
- Handle memos, cheques, and documents that require signing.
- Screen and direct office phone calls and distribute correspondence.
- Transcribing conference calls + meeting minutes when needed.
- Make travel and accommodation arrangements, in addition to visa handling when required.
- Coordinate with regional offices regarding any bookings, documents.etc
- Greet and welcome visitors as soon as they arrive at the office and direct them appropriately.
- Ensure the office space and reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms, and brochures)
**Requirements**:
- Minimum 2 to 3 years of experience in office management, administration or another similar role.
- Excellent English skills
- Excellent MS Office knowledge
- Professionalism
- Excellent verbal and written communication skills
- Outstanding organizational and time management skills.
- Attention to detail and high level of accuracy
This advertiser has chosen not to accept applicants from your region.
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